Remote Executive Assistant - Operations & Hiring
Workable locations: Mexico. Colombia. BrazilFull-TimeExecutive
Salary not disclosed
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Job Details
- Experience
- 3–4+ years
- Required Skills
- Organizational skillsWritten communicationVerbal communicationGoogle SheetsGoogle WorkspaceSlackNotion
Requirements
- 3–4+ years as an Executive Assistant, Operations Assistant, or similar role
- Proven experience with process documentation, system building, or SOP creation
- Strong skills in data gathering, report preparation, and project tracking
- Experience with recruitment coordination and sourcing
- Familiarity with tools like Gmail, Notion, SuperHuman, Discord, Slack, LinkedIn, and calendar systems
- Experience supporting founders or fast-paced teams is a strong plus
- Experience with Notion or similar knowledge management tools (must be willing to learn quickly)
- Familiarity with Google Workspace, especially Sheets for reporting
- Excellent organizational and prioritization abilities
- Outstanding written and verbal communication skills
- Ability to operate autonomously and proactively
- High comfort in tech-driven environments and learning new platforms
- Experience coordinating cross-functional stakeholders
- Ability to maintain confidentiality and handle sensitive information
- Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset
Responsibilities
- Build, organize, and maintain the EA workspace in Notion (Task tracking, SOP documentation, Weekly review meetings, Meeting agendas and notes)
- Assist in designing and documenting operational processes used across the business
- Monitor daily task completion across direct reports and flag delays or issues proactively
- Create daily/weekly summary reports highlighting completion status and key risks
- Triage ~50 emails/day across multiple accounts using Gmail + Superhuman workflow
- Source candidates (primarily Philippine-based product developers) via LinkedIn and other platforms
- Manage outreach, follow-ups, and candidate communication
- Coordinate and schedule interviews (primarily evening slots)
- Document SOPs for recurring workflows (email, hiring, task tracking)
- Capture insights from recorded meetings to build operational knowledge
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