Remote Executive Assistant Associate - Operations & Project Management
New
Fully Remote- BrazilFull-TimeExecutive
Salary1,000 - 1,800 USD per month
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Job Details
- Experience
- 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
- Required Skills
- CRMNotion
Requirements
- 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role
- Exceptional written communication skills — must be a stronger writer than the executive
- Proven ability to follow and replicate structured formats
- Strong organizational and execution skills
- Comfortable acting as a “memory system” for a fast-moving CEO
- Strong understanding of U.S. business culture and communication style
- Ability to work with systems and SOPs (Standard Operating Procedures)
- Capability to anticipate needs and provide context-based assistance
- Able to handle confidential and sensitive information responsibly
- Tech-comfortable and adaptable to evolving systems and tools
- Reliable high-speed internet and a modern home office setup
Responsibilities
- Triage emails twice daily (morning and afternoon)
- Draft, edit, and manage emails in the founder’s voice and tone
- Coordinate client communication while maintaining professionalism and accuracy
- Manage complex scheduling across client and internal meetings
- Maintain a clean, accurate, and fully up-to-date CRM system
- Lead weekly check-ins to review progress and refine processes
- Consolidate and back up important digital personal files securely
- Document and build standard operating procedures (SOPs) from day one
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