Executive Assistant to Startup CEO
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ParadoxEdTech
Remote Dubai, Taguig - Philippines Remote, Makati - Philippines Remote, Quezon City - Philippines Remote, Philippines Remote, Manila - Philippines Remote, Cebu City - Philippines Remote, Warsow Remote, Kraków, Bucharest Remote, Cluj-Napoca RemoteFull-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- Fluent English
- Experience
- 3+ years of experience
- Required Skills
- Project ManagementArtificial IntelligenceNotion
Requirements
- 3+ years of experience, supporting C-Suite or a demanding founder
- A strong sense of service
- Drive & Problem Solver
- Don't miss deadlines
- Thrive in Chaos
- AI & Digital savvy (Notion, Airtable, and new digital tools)
- Execution-focused and able to produce results with little direction
- High level of attention to detail
- Mind Reader & Communication
- Analytical Mind
- Growth over Ego
- Availability and discretion, respect for confidentiality
- Strong Desire to create Wow
- Project management skills
- Worked in a fast pace environment
- Fluent English
Responsibilities
- Own the founder's operating system: inbox, calendar, priorities, and follow-through
- Manage personal admin: banking, leases, visas, real estate, payments
- Coordinate travel and podcast logistics
- Negotiate with: banks, vendors, service providers
- Manage projects of different magnitude from A to Z and follow associated tasks
- Build scalable operating systems (processes, tools, AI, knowledge base)
- Ensure invoices, contracts, and documentation are consistently tracked and resolved
- Manage the onboarding of employees in Dubai (Signature of contracts, administrative ...)
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