Executive Assistant - Remote
New
Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills, US Time Zone (candidate expected to be flexible with the client's preference)ContractExecutive
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 1-2+ years
- Required Skills
- Microsoft OfficeGoogle WorkspaceSlack
Requirements
- 1-2+ years as an Executive Assistant, Admin Specialist, Operations Partner, or supporting C-level executives in fast-paced environments
- Proven ability to manage calendars, inboxes, and founder/CEO-level communication
- Excellent written and verbal English communication skills
- Exceptional attention to detail, organization, and time management capabilities
- Comfortable with Google Workspace, Microsoft Office, and modern productivity tools
- Strong ownership mentality with ability to anticipate needs and take initiative
- High levels of confidentiality and professionalism when handling sensitive information
- Demonstrated ability to work remotely with leaders across time zones
- Ability to think critically, manage competing priorities with urgency and precision
- Demonstrated reliability in completing tasks and meeting deadlines consistently
Responsibilities
- Manage executive calendars, inboxes, and priorities to ensure maximum productivity (aim for inbox zero)
- Draft, proof, and send professional internal and external communications on behalf of leadership
- Prepare meeting briefs, agendas, and follow-ups ensuring executives are always context-ready
- Coordinate meetings with internal and external stakeholders across multiple time zones
- Manage task lists and close 90%+ of delegated items within 48 hours
- Maintain dashboards and documentation in Notion, Asana, and other internal tools
- Create, update, and refine SOPs to improve consistency and operational efficiency
- Own complex calendar management including internal meetings, external calls, and priority-based scheduling
- Coordinate and book travel arrangements (flights, hotels, transportation) with detailed itineraries
- Conduct industry, competitor, and market research to support executive decision-making
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