Admin Executive Assistant
New
P
PavagoIT Asset Disposition
Mexico, U.S. Business HoursFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Google WorkspaceSlack
Requirements
- 3+ years of experience in Administrative Assistant, Executive Assistant, or Virtual Assistant roles
- Proven track record of delivering precise, accurate work with strong follow-through
- Exceptional attention to detail and strong working memory
- Demonstrated ability to work independently and solve problems with limited guidance
- Ability to detect inconsistencies before they escalate into operational issues
- Strong understanding of how administrative errors impact financial, operational, or compliance outcomes
- Strong computer literacy with experience using Google Workspace, Slack, and CRM systems
- Excellent written and verbal communication skills in English
- Strong organizational, documentation, and record-keeping abilities
- High level of professionalism and confidentiality
Responsibilities
- Manage scheduling, coordination, and administrative workflows supporting internal teams and client-facing activities.
- Facilitate clear communication between leadership, clients, and internal stakeholders.
- Anticipate administrative needs to protect leadership bandwidth and operational flow.
- Maintain accurate, organized, and audit-ready documentation across systems and records.
- Support compliance-sensitive operational processes aligned with ITAD workflows.
- Ensure all tasks are completed accurately and on time, with zero loose ends.
- Track client requests, operational updates, and internal process changes.
- Proactively identify inconsistencies in data, schedules, and documentation.
- Verify names, dates, numbers, and records to prevent downstream operational or financial risk.
- Work across multiple systems including Google Workspace, Slack, and CRM platforms.
- Maintain structured documentation and organized records to ensure long-term clarity and accessibility.
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