Administrative Assistant to Executive Team
New
H
Hadley DesignsEducation
Philippines. India. Mexico. Pakistan. Brazil. Argentina, 8 AM–6 PM CST core hoursFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- Native English speaker
- Experience
- 3+ years
- Required Skills
- Microsoft ExcelGoogle Workspace
Requirements
- 3+ years in an EA, Chief of Staff, Ops Coordinator, or high-level support role
- Full-time availability and near real-time responsiveness
- Mastery of executive calendar and inbox management
- Experience in hiring coordination and team operations
- Assertive yet service-minded with stellar judgment
- Polished and professional with clear, concise communication skills
- Tech-savvy
- Fluent in Google Suite
- Fluent in Excel
- Fluent in modern AI tools
- Obsessively detail-oriented
- Proactive, results-driven mindset
- Trustworthy with sensitive information
- Poised under pressure
- Lifelong learner with a growth-focused, can-do attitude
- Native English speaker with strong U.S. cultural understanding
- Strong proficiency with ClickUp
- Proven experience managing calendars, inboxes, projects, and people
Responsibilities
- Protect the CEO and CCO’s time by managing email, schedules, and daily priorities
- Track, organize, and update key processes, ensuring all SOPs reflect the latest feedback
- Anticipate needs and solve problems before they arise, keeping both leaders focused on strategy and creativity
- Coordinate calendars, meetings, and communication across internal and external partners
- Handle sensitive information with professionalism and discretion
- Support company-wide projects, working with department leads to keep initiatives on track
- Prepare and edit documents, presentations, and reports with accuracy and polish
- Maintain ClickUp dashboards, L10 agendas, and company scorecards
- Assist in hiring, onboarding, and training new team members
- Organize travel, events, and both business and household logistics for the executive team
- Identify and streamline inefficiencies in administrative and operational workflows
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