Executive Assistant - AI-Driven Legal & Operations
New
M
Mind FriendMental Health Tech
Metro Manila, Philippines. Calabarzon, Philippines. Central Luzon, Philippines. Central Visayas, Philippines. Eastern Visayas, Philippines. Philippines. Fully Remote | Work From AnywhereFull-TimeExecutive
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Languages
- English
- Required Skills
- Google WorkspaceNotion
Requirements
- Fluent in English (written + spoken professional level)
- Strong organization, attention to detail, and follow-up skills
- Ability to multitask and manage different priorities at once
- Experience supporting a founder, executive, or fast-moving team is a plus
- Strong experience using AI tools such as ChatGPT, Gemini, Claude, Notion AI
- Experience with automation and workflow tools such as Zapier, n8n, Make
- Confidence using Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and shared file systems
- Basic bookkeeping or accounting knowledge
- Ability to research legal/compliance topics and summarize clearly
- Professionalism, confidentiality, and good judgment
- A proactive mindset
- Comfort working in a fast-paced startup environment
Responsibilities
- Track invoices, expenses, and receipts for bookkeeping
- Use AI & Automation tools like ChatGPT, Notion, Zapier/Make to automate tasks and work smarter
- Research regulations, summarise compliance topics, and assist with policy documents for legal support
- Post jobs, screen candidates, arrange interviews, and manage the hiring process for recruitment
- Organise documents, update systems, and improve daily workflows for admin & operations
- Keep Google Drive, Docs, Sheets, Gmail, and Calendar organised and up to date
- Conduct research on markets, tools, vendors, competitors, and regulations
- Manage the Founder's daily workflow, tasks, follow-ups, and priorities
- Own the Founder's schedule, meetings, agendas, and action items
- Handle professional emails and messages with the team, partners, and third parties
- Bridge the Founder with internal and external teams, track tasks and deadlines
View Full Description & ApplyYou'll be redirected to the employer's site
