Program Delivery Coordinator, Fundraising
New
W
Wikimedia FoundationNon-profit
Remote (candidates must be based in or able to work within Eastern Time hours), Eastern Time hoursFull-TimeMiddle
Salary74026 - 113266 USD per year
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Job Details
- Experience
- 2–3 years
- Required Skills
- JiraAsana
Requirements
- 2–3 years of experience in a coordination, operations, or project support role
- Background in non-profit or tech sectors; ideally with experience in fundraising
- Strong organizational skills with genuine attention to detail
- Comfort managing multiple moving pieces at once without losing track
- Clear, professional written communication
- Experience with project management or task-tracking tools (Asana, Jira, Monday, or similar)
- Proactive follow-through
- Experience working in an international organization that has a distributed workforce (desirable)
- Experience working within a movement with strong culture and values (desirable)
- Experience working with online communities, particularly as part of the free culture movement (desirable)
- Fluency in languages other than English (desirable)
- Experience contributing to Wikipedia and the other Wikimedia projects (desirable)
- Global perspective, with significant experience living or working internationally (desirable)
- Experience supporting a team through a period of growth or change (desirable)
- PMP Certification (desirable)
Responsibilities
- Maintain and update Asana boards to ensure project status, owners, and timelines are accurate
- Flag overdue tasks, unclear owners, or at-risk dependencies
- Identify opportunities to improve Asana usage and propose changes
- Organize and maintain shared documentation in Google Drive for easy access
- Schedule follow-up meetings and send calendar invites
- Take and distribute clear, actionable meeting notes
- Send documents, trackers, and updates to stakeholders as directed
- Manage routine team communications and follow-up reminders
- Run established processes including intake workflows, reporting cadences, and team templates
- Maintain the library of project templates and ensure they stay current
- Support OKR reporting logistics, including collecting updates and formatting
- Assist with coordination across teams on assigned deliverables
- Bring a detail-oriented eye to catch errors, inconsistencies, and gaps
- Ask good questions when something is unclear rather than guessing
- Look for ways to make recurring and process-related work more efficient
- Support a team culture of clarity, accountability, and continuous improvement
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