Executive Assistant - Talent Coordination

New

Hire OverseasAI Healthcare

Philippines. Sri Lanka. South Africa. Mexico. Costa Rica, U.S. business hoursFull-TimeExecutive

Salary not disclosed

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Job Details

Languages: English
Experience: 2+ years

Requirements

2+ years in an executive assistant, chief of staff, operations coordinator, or high-ownership admin role
Proven ability to manage multiple complex workflows simultaneously with minimal oversight
Strong organizational systems and a track record of following through without being reminded
Clear, concise written English communication skills
Comfort learning new tools, platforms, and processes quickly
Ownership mindset: you surface problems with a proposed solution, not just a flag
Availability to work during U.S. business hours

Responsibilities

Source and move candidates through the funnel across multiple job boards with hundreds of applications weekly
Review inbound applications same-day or next-day across all active platforms
Screen candidates and move qualified applicants forward without waiting for direction
Hit a consistent target of four qualified hires per two-week training cycle
Schedule all interview rounds with enough lead time to ensure a smooth candidate experience
Send calendar invites at least 24 hours in advance across all interview stages
Coordinate availability between candidates and interviewers without creating friction
Refine, publish, and iterate job descriptions based on performance data and team feedback
Manage active postings across Indeed and other relevant job boards
Keep the pipeline clean, current, and moving at all times
Ensure new hires are fully set up on all required tools and systems before day one
Complete onboarding training yourself, then assist in delivering sessions and developing materials
Flag setup gaps or blockers early so nothing falls through on the first day

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