Executive Assistant
New
T
Teneo Management Consulting
Work remotely and from Teneo’s Toronto office as neededFull-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 2–3+ years’ experience
- Required Skills
- Microsoft ExcelPowerPointNetSuite
Requirements
- 2–3+ years’ experience in a corporate environment providing support for senior-level executives
- Excellent written and oral English language skills
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
- Ability to anticipate needs and proactively address potential issues with sound judgment and discretion
- Meticulous commitment to delivering high-quality, client-ready work
- Ability to adapt to changing priorities and thrive in a fast-paced environment
- Commitment to learning and professional development
- Experience using Robin, Concur, MS Teams, and NetSuite
Responsibilities
- Provide support to executives based in the United States within Teneo’s Management Consulting business
- Proactively manage Executives’ calendars, prioritizing correspondence, managing communications between them and executives, employees, and external contacts
- Coordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessary
- Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project delivery
- Anticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long-term perspective on organization goals
- Serve as a point of contact for senior executives and the support team, handling communications and interactions with utmost professionalism and confidentiality
- Assist with travel arrangements, considering executives’ priorities and managing complex itineraries efficiently
- Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.
- Manage operational aspects of executives’ roles, including project setup and proposal preparation
- Maintain confidentiality and business-sensitive information with discretion
- Embrace agile working practices and support team members during absences or busy periods
- Lead by example, fostering teamwork, collaboration, and a positive office environment
- Foster positive relationships with counterparts at client offices and build knowledge of key clients
- Manage miscellaneous personal requests
- Support executives beyond traditional working hours and during travel or international assignments
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