Executive Assistant - Sales
L
Lightspeed SystemsSaaS or tech
REMOTE, United KingdomFull-TimeExecutive
Salary not disclosed
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Job Details
- Experience
- 3–5+ years
- Required Skills
- Microsoft Office
Requirements
- 3–5+ years of experience supporting senior executives in a fast-paced, high-growth environment
- Strong experience planning and executing events, offsites, or corporate functions
- Exceptional organizational and time management skills
- High attention to detail and commitment to delivering high-quality work
- Strong written and verbal communication skills
- Ability to remain flexible, adaptable, and calm under pressure
- Demonstrated ability to handle confidential information with discretion
- Proficiency in Microsoft Office (especially Outlook)
- Experience with expense tools like Concur is a plus
- Comfortable working with senior leaders and cross-functional teams
- Proactive, solutions-oriented mindset with a willingness to take ownership
- Positive, collaborative, and service-oriented approach
Responsibilities
- Manage complex calendars for executives, including scheduling meetings, prioritizing time, and resolving conflicts across time zones
- Coordinate internal and external meetings, including logistics, materials, and attendee communication
- Plan and execute company events, leadership offsites, team gatherings, and internal functions, partnering with Marketing, HR, and leadership
- Own event logistics end-to-end, including venue sourcing, vendor coordination, catering, travel arrangements, and on-site execution
- Support board meetings and executive-level events, including preparation of materials and coordination of attendees
- Arrange detailed domestic and international travel, including itineraries, accommodations, and transportation
- Act as a liaison between executives and internal/external stakeholders with a high level of professionalism
- Anticipate executive needs and proactively solve problems in a fast-moving environment
- Assist in preparing presentations, reports, and meeting materials
- Manage expense reporting in accordance with company policies
- Track and follow up on key action items, emails, and priorities on behalf of executives
- Coordinate office logistics, meeting spaces, and catering for in-office events and meetings
- Support ad hoc projects and company initiatives as needed
- Maintain strict confidentiality when handling sensitive information
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