Senior Executive Assistant
H
Hunt StArchitecture Studio
Philippines, AU business hours (approx. 9:00AM - 6:00 PM, Monday to Friday)ContractSenior
Salary2000 - 2500 AUD per month
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Job Details
- Experience
- 5+ years
- Required Skills
- Microsoft OfficeGoogle WorkspaceSlackAsanaNotion
Requirements
- 5+ years of experience in an Executive Assistant or Chief of Staff Role
- Proven experience supporting senior executives or C-suite leaders
- Exceptional organisational and time-management skills
- Strong written and verbal communication skills
- High proficiency in Microsoft Office and/or Google Workspace
- Experience with productivity and project management tools (e.g., Total Synergy, Asana, Notion, Slack, Trello)
- Ability to work independently, take initiative, and make sound decisions
- Strong attention to detail and ability to manage competing priorities
Responsibilities
- Provide high-level administrative and operational support to senior executives
- Anticipate priorities and proactively manage schedules, commitments, and deadlines
- Prepare briefing materials, agendas, reports, and presentations for meetings
- Manage complex, multi-time-zone calendars with precision and foresight
- Triage and prioritise inbox communications, draft responses, and escalate where necessary
- Coordinate internal and external meetings
- Act as a key point of contact between the executive and internal/external stakeholders
- Track priorities, projects, and deadlines on behalf of the executive
- Coordinate domestic and international travel arrangements
- Prepare confidential documents, executive summaries, and business reports
- Handle sensitive information with the highest level of discretion
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