Accounts Payable Specialist
R
RTM Business GroupMarket Research
Remote in CA, FL, TX, PA, GA, OH, IN, SC, MAFull-TimeMiddle
Salary60000 USD per year
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Job Details
- Experience
- 2–3 years
- Required Skills
- Microsoft ExcelMicrosoft Office SuiteHubSpotGoogle SheetsQuickBooks
Requirements
- Bachelor’s degree in Accounting, Finance, or a related field
- 2–3 years of experience in Accounts Payable or a similar accounting/bookkeeping role
- Strong understanding of AP processes, general ledger coding, accruals, and account reconciliations
- Familiarity with GAAP and awareness of tax laws and regulatory compliance
- Proficiency in accounting software (e.g., QuickBooks)
- Skilled in Microsoft Excel, Google Sheets, and other productivity tools for data entry and reporting
- Strong attention to detail, accuracy, and organizational skills
- Effective communication and collaboration skills
- Ability to work independently and cross-functionally within a team
- Experience in conference or events-related industries (preferred)
- Familiarity with Airtable (preferred)
- Familiarity with Everstage (preferred)
- Familiarity with QuickBooks (preferred)
- Familiarity with HubSpot (preferred)
- Familiarity with Bill.com (preferred)
- Familiarity with Microsoft Office Suite (Excel, Outlook, Word, etc.) (preferred)
Responsibilities
- Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing.
- Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system.
- Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors.
- Ensure proper documentation by matching purchase orders and contracts with invoices.
- Prepare and process payment batches, including checks and electronic transfers.
- Monitor payment deadlines to ensure on-time disbursements.
- Perform credit card and bank reconciliations.
- Support month-end close activities and audit preparations.
- Maintain compliance with company policies, financial regulations, and internal controls.
- Assist in optimizing financial workflows and suggesting process improvements.
- Provide accounting support across multiple departments or entities as needed.
- Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms.
- Partner with internal departments to resolve payment issues or documentation gaps.
- Assist senior finance team members and respond to ad hoc accounting requests.
- Calculate commissions based on sales performance and company policy.
- Prepare and process timely, accurate commission payments to eligible employees.
- Maintain organized records of commission structures, payouts, and supporting data.
- Reconcile commission reports with actual sales data and address discrepancies.
- Generate reports on commission activity to support payroll and sales leadership.
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