Senior Executive Assistant
I
IonQQuantum Computing
USFull-TimeSenior
Salary97123 - 126652 USD per year
Apply NowOpens the employer's application page
Job Details
- Experience
- 8+ years
- Required Skills
- Google SheetsGoogle Workspace
Requirements
- 8+ years of administrative experience
- At least 5 years supporting C-suite or VP-level executives
- Experience operating within a fast-paced technology environment
- Direct inbox and executive workflow management experience
- Strong business acumen with the ability to understand industry terminology, workflows, and basic financial processes
- Demonstrated sound judgment and decision-making in managing executive priorities and communications
- 3+ years of experience coordinating complex domestic and international travel
- Proven ability to manage multiple executive stakeholders and navigate competing priorities
- Advanced proficiency in Google Workspace (Gmail, Sheets, Slides, Docs)
Responsibilities
- Provide comprehensive executive support, including complex calendar management, meeting logistics (space preparation, catering, and technology setup), travel coordination, and expense reporting.
- Manage executive inboxes by triaging emails, responding on behalf of executives when appropriate, synthesizing key information, and prioritizing urgent matters.
- Independently manage and prioritize scheduling based on shifting business needs, project timelines, and organizational priorities.
- Attend key meetings, capture detailed notes, track action items, and ensure timely communication with stakeholders.
- Collaborate with Finance (FP&A) to organize budget requests, facilitate review meetings, and manage follow-up items to ensure departmental financial goals are met.
- Lead inter- and intra-departmental projects by developing action plans, maintaining project trackers, and driving accountability across stakeholders.
- Arrange complex domestic and international travel, including multi-leg itineraries, accommodations, ground transport, and necessary visa/entry documentation.
- Independently organize and submit precise expense reports, managing all receipt collection and fact-gathering required for reimbursement.
- Assess requests for executive time, determining priorities, delegations, or declines; conduct initial discovery to evaluate necessity of executive involvement.
- Execute special assignments and administrative tasks as needed to support the office of the executive.
View Full Description & ApplyYou'll be redirected to the employer's site
