Senior Executive Assistant
M
MozillaOpen-source email and productivity platform
Remote USFull-TimeSenior
Salary85000 - 110000 USD per year
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Job Details
- Experience
- 8-10 years
- Required Skills
- Google Workspace
Requirements
- 8-10 years of experience providing senior-level executive support in a technology or multi-location organization, supporting one or more senior executives and operating with a high degree of autonomy.
- Experience supporting Board and senior leadership meetings, including end-to-end coordination.
- A demonstrated ability to anticipate needs, take initiative, and operate independently with sound judgment.
- Exceptional organizational skills and attention to detail, with the ability to manage competing and shifting priorities.
- Proven ability to steward highly sensitive and confidential information with discretion, professionalism, and integrity.
- Strong written and verbal communication skills, including experience preparing or editing materials, summaries, or briefing documents for senior stakeholders.
- Proficiency with Google Workspace and collaboration tools, with a mindset toward improving efficiency and processes.
- Comfort working in a remote, asynchronous, globally distributed environment across multiple time zones.
- Experience supporting global teams, with awareness of different cultural working styles.
- Adaptability and resilience in a fast-paced environment, with a thoughtful, solutions-oriented approach.
Responsibilities
- Act as a connective layer across executive priorities, teams, and information, helping ensure initiatives move forward with clarity, alignment, and follow-through.
- Manage and optimize information flow between executive leadership, their teams, external partners, and across the broader Mozilla ecosystem, ensuring communication is clear, timely, professional, and aligned with executive priorities.
- Balance and prioritize the competing demands of two Managing Directors, proactively managing trade-offs, sequencing priorities, and ensuring alignment across executive schedules and commitments.
- Support complex, cross-functional initiatives through project coordination, research, preparation of briefs and materials, and tracking action items.
- Lead end-to-end planning and coordination of Board, senior leadership, and other key meetings, including materials preparation, logistics, follow-up, and action tracking to ensure a professional and well-executed experience.
- Work closely with Legal, HR, Finance, and other partners to support governance, planning, onboarding, and organizational coordination.
- Own and manage complex administrative and operational support, including executive calendar strategy, multi–time zone scheduling, domestic and international travel coordination, expense reporting, and executive logistics.
- Handle highly sensitive and confidential information with discretion, sound judgment, and professionalism.
- Support planning and logistics for offsites, work weeks, and other key gatherings.
- Build strong, trust-based relationships across the organization to support collaboration and execution.
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