- Prioritize incoming requests, protect the executive’s focus and personal time, and resolve scheduling conflicts with minimal escalation.
- Coordinate IT/AV for meetings, calls, and events with senior internal and external stakeholders.
- Prepare daily and weekly briefings with agendas, attendee background, and materials.
- Plan and book domestic and international travel, and build detailed itineraries with confirmations, contacts, and contingency options.
- Coordinate logistics across multiple residences and offices, and monitor trips in real time to rebook when plans change.
- Reconcile corporate and personal card expenses, and prepare and submit expense reports with complete documentation and correct coding.
- Track invoices, vendor payments, memberships, and subscriptions; maintain travel and event budgets and flag anomalies.
- Manage the principal’s inbox, triage messages, draft replies and correspondence, and flag priorities.
- Represent the principal professionally as a first point of contact and coordinate with communications, PR, or social teams on announcements and appearances.
- Maintain accurate contact lists, gift records, and relationship notes.
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