Healthcare Executive Virtual Assistant

Philippines, PSTFull-TimeExecutive

Salary not disclosed

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Job Details

Proven maturity, strong common sense, and professional judgment
Exceptional organizational skills and a structured, process-driven mindset
Advanced proficiency in written and spoken English, including grammar and executive-level tone
Strong critical thinking, emotional intelligence, and discretion
Experience in learning, managing, and supporting operational integration within CRM systems (AxisCare, WellSky, HubSpot, Salesforce, etc.)
Experience with communication platforms (RingCentral, Teams, etc.)
Ability to operate at an executive level, thinking independently and quickly, without requiring hand-holding

Manage and organize the executive's inbox with a high degree of discretion and professionalism
Draft polished, professional email responses with advanced grammar and an executive-level tone
Provide clear, concise, and structured reporting
Confidently and professionally ask clarifying questions when direction or instructions are incomplete
Conduct structured research and prepare comparison briefs for executive review
Learn AxisCare thoroughly, understand workflow and reporting functionality, stay current with updates, maintain data integrity, and extract reports/organize data into simplified executive summaries for strategic decision-making
Monitor RingCentral call logs and message threads, organize communications, and track follow-ups to support structured communication flow
Manage and schedule internal meetings in Microsoft Teams, prepare structured agendas, take/organize meeting minutes, maintain meeting records, and track action items/follow-ups
Maintain executive dashboards in Excel and manage milestone tracking and relationship reminders
Structure and manage the executive's calendar by priority

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