Chief Executive Assistant - Marketing & Growth Focus

United States, EST, CST, MST, or PSTContractExecutive

Salary1440 - 4000 USD per month

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Job Details

Administrative experience supporting senior leaders
Experience supporting executive-level roles is strongly preferred
Must be based in a U.S. time zone (EST, CST, MST, or PST)
Must be available during normal business hours Monday–Friday, 9 AM–5 PM (in your time zone)
Ability to commit a minimum of 20 hours per week, with flexibility to take on additional hours
Experience working remotely is strongly preferred
Reliable home office setup (Mac or PC computer with webcam, high-speed internet, smartphone with email capabilities, designated quiet workspace)
Strong written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Familiarity using project management tools
Experience managing schedules, communication, and priorities across time zones
Understanding of cross-cultural communication in a global working environment
Exceptional organization and attention to detail
High emotional intelligence and situational awareness
Comfortable working independently without constant direction
Tech-savvy and quick to learn new systems and tools
Proactive mindset that anticipates needs rather than reacts
Experience supporting marketing teams, founders, or agencies (helpful)
Familiarity with tools such as HubSpot, Mailchimp, Canva, or social scheduling platforms (helpful)
Experience coordinating content calendars or campaigns (helpful)

Manage and optimize complex executive calendars across time zones
Anticipate conflicts and proactively resolve scheduling issues
Protect executive focus by enforcing priorities and boundaries
Manage executive inboxes with discretion and sound judgment
Draft, respond to, and triage correspondence on behalf of executives
Ensure urgent matters are surfaced promptly and appropriately
Coordinate domestic and international travel end-to-end
Prepare detailed itineraries and anticipate changes or disruptions
Prepare meeting materials, agendas, presentations, and reports
Track action items, deadlines, and follow-through across initiatives
Create, document, and refine workflows to improve efficiency
Identify tools and processes that reduce friction and increase clarity
Conduct research on competitors, tools, vendors, and market trends
Provide concise summaries to support executive decision-making
Support marketing-related research, including audience insights, content trends, and competitor positioning when applicable
Assist with content coordination, scheduling, and publishing
Support email marketing or newsletter workflows
Help organize campaign timelines and deliverables
Conduct light copy editing or drafting as needed
Handle sensitive and confidential information with absolute integrity

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