Operations & Business Support Virtual Assistant
2
20four7VARecruitment, Staffing
Worldwide, ESTContractMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Required Skills
- Google WorkspaceNotionCRM
Requirements
- Strong attention to detail and accuracy
- Excellent written English communication skills
- High level of critical thinking and problem-solving ability
- Comfortable working with AI tools including large language models (experience with Claude, ChatGPT, or similar is a strong asset)
- Proficient with CRM platforms
- Proficient with outreach and automation tools
- Proficient with LinkedIn
- Strong organizational and time-management skills
- Ability to work independently with minimal supervision
- Tech-savvy and quick to adapt to new platforms and multi-tool workflows
- Experience in recruitment, staffing, operations, administration, or professional services (preferred)
- Experience working in fast-paced, variable workload environments (preferred)
- Familiarity with resume writing, job descriptions, or candidate coordination (preferred)
- Familiarity with outreach automation platforms (e.g., HeyReach, Instantly, or similar) (preferred)
- Familiarity with accounting and finance terminology (plus)
- No specific degree required
Responsibilities
- Provide day-to-day back-office operational support
- Manage and maintain outreach campaigns across sales engagement and automation platforms, including list building, sequencing, and A/B testing
- Research and build targeted prospect lists aligned with the firm's ideal client profiles
- Monitor campaign performance metrics and prepare weekly reporting for the team
- Maintain CRM data hygiene and ensure lead and client records are accurate and up to date
- Support the scheduling and coordination of business development demos and introductory calls
- Assist with outreach messaging and template refinement
- Manage administrative coordination across internal teams
- Handle document preparation, editing, and organization
- Manage DocuSign workflows and related documentation
- Support internal process improvement and task prioritization
- Use AI tools (Claude, ChatGPT, or similar LLMs) to generate and refine custom candidate Visual Resumes, job descriptions, and client briefing documents
- Perform quality assurance on AI-generated outputs, including cross-referencing against source documents, verifying accuracy, editing grammar and clarity
- Help optimize AI prompts and workflows over time
- Prepare Visual Resumes for shortlisted candidates by gathering candidate information from resumes, interview transcripts, and recruiter notes
- Create candidate summaries, skill breakdowns, and key differentiators for each profile
- Help prepare job briefing pages for clients, including search strategies, compensation benchmarks, and role overviews
- Book interviews and meetings across multiple time zones
- Coordinate calendars and ensure correct time zone alignment
- Populate meeting links and ensure accurate scheduling
- Perform database clean-ups and profile enrichment
- Tag, update, and organize candidate and client records
- Maintain internal knowledge base, project management pages, and shared file structures
- Assist with ad-hoc projects during slower pipeline periods
- Identify opportunities to improve internal processes and workflows through automation or AI-driven solutions
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