Jr. Executive Administrative Assistant
United States, Eastern Standard Time ZoneFull-TimeJunior
SalaryAt least 70000 USD per year
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Job Details
- Experience
- 4-7 years
- Required Skills
- Microsoft OfficePowerPoint
Requirements
- 4-7 years of experience supporting senior executives, preferably in Private Equity–backed, high-growth, or fast-paced environments
- Experience supporting multiple executives simultaneously
- Exceptional organizational and time management skills
- Strong critical thinking and decision-making abilities
- High level of professionalism and discretion
- Advanced proficiency in Microsoft Office (PowerPoint expertise required)
- Comfortable learning new technologies and systems
- Excellent written and verbal communication skills
- Ability to prioritize independently with minimal oversight
- Demonstrated ability to build relationships across teams and functions
- Strong team player with a collaborative mindset
- Experience with large scale event planning
- Technologically savvy
- Detail-oriented
- Confident managing competing priorities while handling highly confidential matters
Responsibilities
- Provide administrative support to multiple ELT members, including C suite support
- Manage complex and dynamic calendars across internal and external stakeholders
- Book travel for multiple ELT members, to include airfare, car, and hotel bookings or related logistics
- Coordinate meetings and calendars
- Prepare high-quality presentations, reports, and briefing materials
- Assist with executive expense management, and handle invoices and payment processing
- Draft and respond to executive correspondence and emails on behalf of leadership
- Handle sensitive information with discretion and professionalism
- Anticipate needs, identify issues, and proactively solve problems before they escalate
- Support leaders with special projects, strategic initiatives, and cross-functional coordination
- Build strong internal and external relationships to facilitate efficient communication and collaboration
- Organize internal and external events and meetings to include: logistics, hotel, car, airfare, meeting itineraries, dinner reservations, etc.
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