Chief Executive Assistant (Generalist)
U.S. time zone (EST, CST, MST, or PST); applicants must reside in the United States, excluding New York, EST, CST, MST, or PSTContractExecutive
Salary1440 - 4000 USD per month
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Job Details
- Required Skills
- Microsoft ExcelPowerPoint
Requirements
- Administrative experience supporting senior leaders
- Experience supporting executive-level roles (strongly preferred)
- Must be based in a U.S. time zone (EST, CST, MST, or PST)
- Must be available during normal business hours Monday–Friday, 9 AM–5 PM
- Ability to commit a minimum of 20 hours per week
- Experience working remotely (strongly preferred)
- Reliable home office setup (Mac or PC computer with webcam, high-speed internet, smartphone, quiet workspace)
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Familiarity using project management tools
- Experience managing schedules, communication, and priorities across time zones
- Understanding of cross-cultural communication in a global working environment
- Exceptional organization and attention to detail
- High emotional intelligence and situational awareness
- Comfortable working independently without constant direction
- Tech-savvy and quick to learn new systems and tools
- Proactive mindset that anticipates needs rather than reacts
Responsibilities
- Manage and optimize complex executive calendars across time zones
- Anticipate conflicts and proactively resolve scheduling issues
- Protect executive focus by enforcing priorities and boundaries
- Manage executive inboxes with discretion and sound judgment
- Draft, respond to, and triage correspondence on behalf of executives
- Coordinate domestic and international travel end-to-end
- Prepare meeting materials, agendas, presentations, and reports
- Track action items, deadlines, and follow-through across initiatives
- Create, document, and refine workflows to improve efficiency
- Conduct research on competitors, tools, vendors, and market trends
- Handle sensitive and confidential information with absolute integrity
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