Bookkeeper + Project Cost Controller (Hybrid Role)
H
Hunt StConstruction, Property Development
Philippines, AU business hours (approx. 9 AM - 5 PM, Monday to Friday)ContractMiddle
Salary1500 - 2500 AUD per month
Apply NowOpens the employer's application page
Job Details
- Required Skills
- Microsoft ExcelGoogle Sheets
Requirements
- Strong Xero experience is mandatory
- Experience with Australian bookkeeping preferred
- Strong Excel/Google Sheets skills
- Understanding of payroll systems
- Familiarity with AASB or Australian taxation preferred (not required)
- Experience in GAAP is acceptable if no AASB background
- Highly reliable and accountable
- Strong attention to detail and accuracy
- Ability to manage multiple projects at once
- Confident working independently with minimal supervision
- Proactive in identifying financial issues
- Comfortable working Sydney hours and meeting deadlines
- Direct and clear communicator
- Calm under pressure
- High integrity and confidentiality
- Long-term commitment
- Enjoys creating order, structure, and efficient systems
Responsibilities
- Maintain accurate financial records in Xero
- Receive invoices via dedicated company email and organize by project
- Track accounts payable and receivable
- Process receipts, payments, reimbursements, and loan payments
- Reconcile bank and credit card statements weekly
- Assist with payroll preparation and expense management
- Prepare client invoices as needed
- Maintain organized digital filing of all financial documents
- Track and update weekly cashflow (cash in, cash out, upcoming liabilities, loan repayments)
- Maintain live budgets for every project
- Track all spending per project and compare actual vs budget
- Record every cost item against the correct project code
- Provide weekly summaries: total spent, total committed, remaining budget, forecasted cost to complete
- Flag discrepancies or unusual spending
- Support preparation of project cost reports for management
- Prepare weekly, monthly, and quarterly financial reports
- Compile cashflow reports for CEO/CFO
- Provide clear explanations for variances
- Support internal and external audit requirements
- Ensure accuracy and compliance with accounting standards
- Reduce the CFO’s administrative load
- Provide real-time updates on company and project finances
- Respond quickly when financial information is required
- Complete tasks outside standard hours if urgently required
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