Events Project Manager
New
H
HireframeEntertainment, Live Events, Sports
United States, Mexico, and the Philippines, PST, ESTFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 3–5 years
- Required Skills
- Google SheetsGoogle WorkspaceSlackAsana
Requirements
- 3–5 years in a production coordinator, production finance, or event operations role
- Strong command of complex spreadsheets (Google Sheets)
- Experience managing vendor payments and onboarding
- Experience working in AP or expense management tools
- Sharp written English
- Proactive communication skills
- Able to work core PST working hours or start a few hours before to align with EST
- Experience with Ramp, Asana, or similar expense management and project management tools (nice to have)
- Background in multi-currency budgeting or international event production (nice to have)
- Live event or sports production experience (nice to have)
Responsibilities
- Own day-to-day maintenance of the season event budget — record actuals, track variances, and flag when something is trending off-plan across any of the 6 events
- Manage vendor onboarding and payment processing in Ramp, including setting up new vendors, submitting payments for approval, and ensuring invoices are coded correctly
- Monitor staged vendor payment schedules (deposits, milestone triggers, final payments) and proactively alert the team when action is needed
- Support multi-currency reconciliation across USD, AUD, and CAD; flag conversion impacts on the budget
- Actively surface emerging risks — budget overages, vendor delays, missing deliverables, or timeline slippage — before they escalate
- Serve as a clear, reliable communication hub between the team and external vendors: coordinate timelines, follow up on deliverables, and hold vendors accountable
- Prepare concise budget summaries and status updates for leadership, translating complex budget data into clear, actionable snapshots
- Maintain visibility on all open items across the season so the team always has a current picture of where each event stands
- Triage the task queue in Asana — identify what's urgent, what's blocked, and what needs escalation
- Build and maintain event timelines, pre-production checklists, and run-of-show documents
- Track vendor contracts and ensure payment and deliverable milestones are met on schedule
- Support ad hoc operational needs as the season progresses
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