LW - Executive Assistant & Client Support Specialist
Company:Voxidea-Stafi
Location:Latin America
Languages:English, Spanish
Skills:
Project CoordinationMicrosoft ExcelMS OfficeCommunication SkillsProblem SolvingCustomer serviceAttention to detailOrganizational skillsTime ManagementWritten communicationVerbal communication
Requirements:
Proven experience as an Executive Assistant to C-level Executives, Client Support Specialist, or similar. Bilingual in English (C1 or higher) and Spanish, both spoken and written. Excels in organizational and time-management skills. Proficient in MS Office, Google Workspace, and other office tools. Demonstrates excellent verbal and written communication skills. Maintains discretion, confidentiality, and a proactive approach to problem-solving. Holds at least a high school diploma or bachelor’s degree. Permanently resides in Latin America. Owns a reliable laptop (Windows or Mac, 2017 or newer) with a stable internet connection.
Responsibilities:
Serve as primary point of contact between executives, employees, clients, and external partners. Manage executives' calendars, schedule meetings, and coordinate travel arrangements. Track expenses and prepare detailed reports. Handle client inquiries and provide customer service. Maintain organized filing systems and oversee office inventory. Take minutes during meetings and assist with client-facing communications. Manage social media platforms, billing, and invoicing (if required). Coordinate social and networking events.
