Executive Assistant - Work From Home

Bachelor’s degree in Business, Communications, Media, or a related field (preferred). 3-5+ years' experience supporting senior leaders as an Executive Assistant, Administrative Assistant, or Coordinator. Experience in media, digital publishing, PR, or managing high-volume communication channels is highly advantageous. Exceptional written and verbal communication skills; strong command of English is essential. Advanced proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets). Proven ability to manage and prioritise multiple inboxes efficiently and with discipline. Ability to push back professionally and manage complex scheduling requirements. Highly intuitive, detail-oriented, reliable, and down-to-earth communication style. Strong organisational skills with the ability to manage multiple priorities simultaneously. Comfortable working with AI-generated email templates and determining when human judgment is required. Ability to integrate smoothly with internal teams and understand operational communication flows. Strong responsiveness, reliability, and ability to operate in a fast-paced environment. Professional discretion and maturity when handling confidential information.

Manage high-volume inboxes of the Executive Team, ensuring organization, prioritization, and daily actioning. Oversee the contact inbox, reviewing, categorizing, and routing general inquiries. Manage the press inbox for PR pitches, media requests, and editorial submissions. Apply inbox management rules to filter low-value items and highlight priorities. Route outbound and inbound email communication with relevant context. Professionally push back on meeting requests and verify availability before confirming. Draft, refine, and polish email responses, including reviewing AI-drafted templates. Support calendar coordination, scheduling, meeting preparation, and follow-ups. Assist with admin meeting rhythms, priorities, and backend structures. Provide ad hoc research and general administrative support. Ensure PR pitches, editorial submissions, and external inquiries are processed quickly. Maintain confidentiality, professionalism, and strong judgment with sensitive information. Demonstrate high responsiveness with an expected 2-hour turnaround for key tasks. Integrate effectively with the organization as the communication hub for the Executive Team.