National Books Operations Manager

At least 3 years of order processing, procurement, or purchasing experience. Advanced MS Excel proficiency (formulas, functions, VLOOKUP, pivot tables, data tables). Meticulous attention to detail. Solution-oriented, proactive mindset. Strong communication skills (written and verbal). Logical thinker who can analyze problems and propose options. Positive attitude and adaptable. Comfortable managing a function independently with minimal oversight. Commitment to Reach Out and Read's mission. Experience with vendor management, invoice reconciliation, or similar back-office operations is a plus.

Place and process book orders on approved vendor websites. Monitor vendor order confirmations and track shipments. Forward shipping information to clinic sites. Manage fluctuating order volumes. Ensure vendor inventory is sufficient. Attend vendor meetings. Manage the Books Team email account. Support grant-funded orders. Reconcile invoices monthly. Investigate and report invoice variances. Update and manage master Excel sheet for orders and purchase orders. Compile reconciliation totals and submit to finance. Assist in updating and creating book processing documentation. Streamline workflows within the Books Team. Support additional projects as requested.