Executive Assistant - UK hours
Company:VirtuHire
Location:South Africa, GMT
Languages:English
Seniority level:Senior, 3-5 years
Experience:3-5 years
Skills:
Project ManagementHR ManagementAdministrative ManagementBusiness OperationsCommunication SkillsCollaborationMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingDocumentationComplianceInterpersonal skillsAdaptabilityRelationship buildingResearchRecruitmentPowerPoint
Requirements:
Diploma or degree in Business Administration, Management, or related field preferred. Minimum of 3–5 years’ experience as an Executive Assistant, Personal Assistant, or senior administrative support role. Excellent written and verbal communication skills with a professional demeanor. Strong organizational and multitasking abilities. High level of accuracy and commitment to maintaining confidentiality. Resourceful, proactive, and capable of anticipating needs. Strong relationship-building skills. Willingness to handle a variety of tasks and adapt to changing priorities. Ability to support UK business hours and occasional after-hours coordination.
Responsibilities:
Implement a company-wide task management system. Provide comprehensive diary and schedule management. Coordinate internal and external meetings. Prepare professional correspondence and reports. Manage incoming communications and filter information. Organize and maintain company shared drive and file systems. Assist in recruitment process (job ads, filtering CVs). Draft job offers and employee contracts. Coordinate new hire onboarding. Make complex travel arrangements. Coordinate logistics for meetings and events. Conduct background research and compile reports.
