Operations Assistant to Senior Leadership (Namibia | Remote | English & German)
Company:Open Energy Transition
Location:Namibia, EST, PST
Languages:English, German
Seniority level:Middle, 3+ years
Experience:3+ years
Skills:
Project ManagementFinancial ManagementMicrosoft ExcelDocumentationCommunication SkillsAccountingOrganizational skillsTime ManagementWritten communicationMultitaskingComplianceEnglish communicationBookkeepingPowerPointInterpersonal skillsProblem-solving skillsTeamworkResearchFluency in EnglishEmpathyVerbal communicationReportingWritingActive listeningStrong work ethicAbility to learnProcess improvementCRMAnalytical thinking
Requirements:
3+ years experience as an Operations, Executive, or Administrative Assistant, or supporting senior managers in remote environments. Fluent in English and German. Experience with financial management, accounting, and/or payroll systems is a plus. Experience with drafting and submitting tender and grant applications is a bonus. Tech-savvy with tools like LLMs, Google Workspace, Discord, HubSpot CRM, Asana, Microsoft 365, Adobe, DocuSign. Detail-oriented, proactive, and exceptionally organized. Ability to handle sensitive information with integrity and confidentiality. Strong sense of ownership and ability to juggle multiple leaders' needs. Excellent interpersonal skills: warm, professional, confident, and diplomatic.
Responsibilities:
Manage complex calendars and scheduling requests. Coordinate meetings, prepare agendas, take notes, and follow up on action items. Manage professional correspondence, update CRM, and respond to queries. Organize international and domestic travel arrangements. Maintain administrative platforms, records, presentations, and contracts. Assist in organizing company events. Format applications, briefs, presentations, and research documents. Act as a communication liaison between leadership and internal teams. Provide project support, including setting up workflows and tracking tasks. Perform ad hoc administrative tasks, including business development support.
