Executive Assistant and Operations VA
Company:Shadow Light Studios
Location:Mexico, Brazil, Argentina, Colombia, Chile, CST
Languages:English
Seniority level:Executive, 3+ years
Experience:3+ years
Skills:
Microsoft Excel
Requirements:
3+ years of EA or VA experience supporting an operations lead or founder Strong English writing and professional tone Detail-oriented with confidence in Google Sheets and ClickUp Familiarity with QuickBooks basics and meeting operations Comfortable recording Looms and following SOPs Availability during Americas working hours with reliable internet Experience working within ClickUp Agency or content production background QuickBooks Online month-close prep experience Understanding of video production pipelines (short and long form)
Responsibilities:
Run podcast and partner outreach using trackers and templates Own daily PodSync logistics: agendas, notes, and action item capture Maintain editor capacity dashboards and send clear daily snapshots Prepare finance categorization in QuickBooks with a clean monthly checklist Draft and send team notices; maintain communication templates Manage hiring admin: job posts, challenges, Loom submissions, and interviews Keep ClickUp organized with accurate owners, dates, and statuses Record Looms for repeatable processes and maintain an SOP index
