Executive Assistant
Canada, United States, United Kingdom, PTFull-TimeExecutive
Salary93800 - 107200 CAD per year
Job Details
- Languages
- English
- Experience
- Previous experience at a high-growth, fast-paced startup
- Required Skills
- Microsoft ExcelMicrosoft Office SuiteCollaborationProblem SolvingAttention to detailOrganizational skillsTime ManagementWritten communicationPowerPointExcellent communication skillsAdaptabilityRelationship building
Requirements
- Previous experience at a high-growth, fast-paced startup
- Provided administrative and logistical support to startup founders, leadership, or executives
- Proactive and resourceful approach
- Natural problem solver with an ability to think on your feet
- Excellent organization, time management, and communication skills
- Good business judgment
- Acute attention to detail
- People-first mentality
- Ability to anticipate needs and preferences
- Experience giving and receiving constructive feedback
- Ability to work independently
- Flexibility to adjust to the dynamic nature of a startup
- Work during the same business hours as the SVP of Operations (9:00a - 5:00p PT, Monday - Friday)
- Familiarity with the Google Workspace product suite
- Experience working with a legal, finance, and sales executives
- Experience engaging with engineering teams
- Familiarity with building systems in Notion
- Experience working with globally-distributed teams
Responsibilities
- Directly support the SVP of Operations
- Collaborate with the leadership team
- Manage the SVP of Operation's professional calendar
- Help with calendar management for senior leaders
- Provide administrative support for presentations
- Establish and maintain a comprehensive filing system
- Prioritize and assign work to department staff
- Respond to inquiries and attend meetings as note-taker
- Propel the execution of key decisions
- Arrange detailed domestic and international travel plans
- Create expense reports
- Plan and assist with offsites
- Prepare documents for signature
- Prioritize conflicting requests and handle matters proactively
- Provide assistance to other Executive Assistants
- Respond to emails on the SVP of Operation’s behalf
- Periodic travel (approximately once a quarter)
