Executive Assistant - Mexico
Company:
Location:Mexico, LATAM
Languages:English
Seniority level:Executive, Minimum of 3 years
Experience:Minimum of 3 years
Skills:
Project ManagementData AnalysisAdministrative ManagementMicrosoft ExcelMicrosoft OfficeMicrosoft Office SuiteCommunication SkillsAnalytical SkillsCollaborationProblem SolvingAccountingAttention to detailOrganizational skillsTime ManagementWritten communicationMultitasking
Requirements:
Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc). Bachelor's degree or any certificate course is required. Excellent communication skills via phone, email, and instant messaging. Strong proficiency in English (at least B2 level). Solid organizational and time management skills. Tech-savvy, familiar with desktop sharing, cloud services, and VoIP. Experience with word-processing software and spreadsheets (e.g., MS Office). Knowledge of online calendars and scheduling tools (e.g., Google Calendar). Proactive attitude with a willingness to be trained. Availability to work during graveyard shifts.
Responsibilities:
Create and send statements or invoices, track payments, and record expenses. Gather and prepare reports on data and industry trends. Organize documents and files meticulously. Perform data entry including lead lists and payroll information. Research products and manage procurement of goods. Manage CRM data for marketing and sales campaigns. Oversee project monitoring and facilitate internal communication. Coordinate team calendars and meetings, ensuring punctuality. Prepare travel itineraries and manage booking arrangements. Handle phone calls and correspondence effectively. Organize the inbox as per client specifications. Synthesize data into cohesive reports and presentations. Manage online presence and social media account profiles. Perform ad hoc tasks as required.
