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Remote IT Jobs

Administrative Management

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🔥 Executive Administrative Assistant

Posted about 2 hours ago

📍 United States

💸 55000.0 - 60000.0 USD per year

🏢 Company: Careers👥 101-250 Publishing Training Human Resources Career Planning Professional Services

🔧 Requirements

Proven experience as an executive assistant or in other administrative roles supporting senior management.
Strong organizational and time management skills with the ability to prioritize tasks.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other office management software.
Ability to handle confidential information with integrity and professionalism.
A high level of attention to detail and problem-solving ability.
Flexibility and adaptability to manage changing priorities and deadlines.

💡 Responsibilities

Manage a complex and fluid calendar of internal and external meetings.
Handle expense management and prepare reports for approval.
Organize and coordinate events, conferences, and travel arrangements.
Draft and proofread correspondence, reports, and presentations.
Serve as a liaison between executives, clients, and internal teams.
Maintain filing systems, both digital and physical, and ensure all records are up to date.
Assist with various special projects and day-to-day office operations.

Administrative Management Microsoft Excel Microsoft Office Suite

Posted about 2 hours ago

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🔥 Administrative Assistant IV

Posted about 2 hours ago

📍 United States

💸 102000.0 - 155000.0 USD per year

🔧 Requirements

2-4 years of relevant administrative experience
Ability to work independently as well as across various teams
Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
Strong work ethic, professionalism, confidentiality, and good judgment
Ability to deal with conflict as well as give and receive feedback diplomatically
Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

💡 Responsibilities

Support three Vice Presidents with their respective administrative needs
Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
Managing executive schedules to ensure sufficient time for task completion
Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
Event coordination, including team operations for team building events and working onsite/offsite meetings
Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects

Project Coordination Administrative Management Financial Management Communication Skills Problem Solving Microsoft Office Attention to detail Organizational skills Written communication Multitasking Interpersonal skills MS Office Teamwork Reporting Active listening Strong communication skills Cross-functional collaboration Data entry Budget management

Posted about 2 hours ago

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🔥 Director, Commercial Office

Posted about 3 hours ago

📍 United States

🧭 Full-Time

💸 180000.0 - 225000.0 USD per year

🔍 Electric Vehicles

🏢 Company: Scout Motors👥 251-500 Automotive Electric Vehicle Industrial Manufacturing

🔧 Requirements

Bachelor’s degree in business or other relevant field
10+ years of experience managing complex projects in a large organization with multiple stakeholders.
5+ years of experience as a deputy, chief of staff, or enterprise coordinator.
Executive-level communication skills, both written and verbal, with the ability to interact and collaborate effectively with both internal and external stakeholders.
Adaptable, flexible interpersonal skills that enable consensus-building in both strategic and tactical settings; diplomatic and politically adept.
Skillful at organizational navigation and cross-functional collaboration at all levels; ability to develop effective internal partnerships and relationships.
Exceptional analytical and strategic thinking with the ability to interpret operational and performance data and translate it into actionable insights.
Experience building in a start-up environment where basic infrastructure, systems, and processes must be created in a greenfield environment.
Experience in corporate development, business development, or partnership development, with a demonstrated record of structuring successful deals or partnerships.
Strong knowledge of project management systems and tools, to include Confluence and Jira.

💡 Responsibilities

Define and manage the master project plan for Commercial Operations, ensuring proper governance, documentation, coordination, and delivery of numerous complex projects contributing to Scout Motors retail readiness.
Develop delivery timelines, aligning and coordinating interdependencies both inside and outside of Commercial Operations, as well as establishing a governance process associate with these timelines.
Manage documentation within Confluence and Jira environments, plus create highly professional project documentation for summary-level presentations to executive audiences.
Own and drive special initiatives across a range of topics in partnership with cross-functional teams.
Survey and collect all relevant milestone planning documentation across the enterprise, identifying critical items for Commercial Operations to monitor, contribute to, or lead.
Coordinate with Production, IT, and Vehicle (Product) teams to understand enterprise milestones and development processes, ensuring Commercial Operations is effectively participating and delivering to their targets.
Develop and manage the top-level budget of Commercial Operations, coordinating with each functional leader to ensure accurate forecasting and timely reporting.
Develop and manage the top-level headcount plan of Commercial Operations, coordinating with HR and functional leaders to land hiring plan, labor budgets, and onboarding pace.
In coordination with functional owners, manage purchasing process for the procurement of strategically important products and services.
Develop and own the five-year and ten-year planning rounds for Commercial Operations, aligning and documenting budget needs, capital requirements, and headcount across all Commercial Operations functions.
Provide direct management of Commercial Office staff, as assigned.
Professionally develop internal and external presentations, and critically review strategically important team-developed presentations, for the Vice President of Commercial Operations.
Lead highly detailed, highly organized planning and execution of Commercial Operations meetings, vetting materials and messaging for accuracy and stakeholder alignment, including representing Scout Motors to external audiences.
Lead meeting execution, decision tracking, and deliverable documentation, following up with responsibilities on behalf of Commercial Operations.
Identify and cultivate new business opportunities for Commercial Operations, forging business relationships and partnerships that drive value for Scout Motors.
Explore strategic partnership opportunities to increase the operational readiness and reach of Scout Motors sales and service operations, driving relationship development, definition of partnership, and deal terms.
Represent Scout Motors for inbound partnership inquiries, assessing both value and validity of third-party offers.
Monitor performance of Scout Motors investments, partnerships, and contracted service providers, ensuring operational, contractual, and financial targets are met.
In coordination with Commercial Operations functional owners, IT, and Strategy, develop a reporting strategy that ensures efficient and easy access to data, uniform performance definitions, and clear ownership of KPIs.
Build analytics and business intelligence capabilities to generate actionable insights that help Scout Motors make informed decisions, achieve business goals, and reach financial targets.
Create visualization tools that enable Commercial Operations to present complex data to multiple audiences and to drive organizational performance.

Project Management Business Development Business Intelligence Data Analysis People Management Project Coordination HR Management Jira Cross-functional Team Leadership Administrative Management Financial Management Strategic Management Communication Skills Analytical Skills Agile methodologies Presentation skills Reporting Data visualization Stakeholder management Confluence Budget management

Posted about 3 hours ago

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🔥 Executive Assistant

Posted 1 day ago

📍 Philippines, South Africa, India

💸 1200.0 - 1500.0 USD per month

🏢 Company: 100x

🔧 Requirements

4+ years of experience in executive assistance, communications, or marketing.
Must be able to work on Eastern Standard Time (EST).
Proven ability to communicate effectively and build relationships.
Strong organizational and time-management skills.
Highly motivated, resourceful, and a go-getter mentality.
Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word.
Experience with CRM software and sales tools is a plus.
Comfortable working flexible hours when needed.

💡 Responsibilities

Expertly manage and triage the Founder’s inbox, categorizing, routing, and escalating issues as necessary.
Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations.
Maintain and update databases (press lists, vendor lists, etc.).
Oversee computer and equipment maintenance, management, and procurement.
Manage office including ordering supplies and coordinating maintenance.
Arrange travel, accommodations, itineraries, and related correspondence.
Create and execute detailed expense reports for business trips.
Triage and respond to inbound inquiries from potential clients.
Maintain the CRM and ensure accurate daily updates.
Assist in organizing and participating in business development activities.
Send welcome packages to new clients.
Support in updating website and social content created by the team.
Manage and assist online entries for awards.
Reach out to journalists and send press releases.
Research contacts for journalists, events, and other outlets in the best interests of Wedge.
Support founders in press or event initiatives as required.
Assist the Founder in managing the content calendar for social media.
Help coordinate and execute in-house projects such as holiday gifts and events.
Research speaking engagements for the founders.
Research opportunities for new business, including contact information for potential partners.
Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans.
Draft contracts for employees and freelancers.
Manage sick leave protocols and communications.
Support recruitment processes, including triaging candidate applications.
Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.).
Process and manage accounts payable and receivable.
Perform weekly bookkeeping reconciliations.

Project Coordination HR Management Administrative Management Communication Skills Microsoft Excel Customer service Organizational skills Time Management Microsoft Office Suite MS Office Recruitment Client relationship management Budgeting Data entry Relationship management Sales experience Marketing Computer skills Research skills CRM Financial analysis Finance Bookkeeping

Posted 1 day ago

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🔥 Prior Authorization UM Administration Coordinator

Posted 1 day ago

📍 United States

🧭 Full-Time

💸 40000.0 - 52300.0 USD per year

🔍 Healthcare

🔧 Requirements

1 or more years of experience with Utilization Review and/or Prior Authorization
1 or more years of Healthcare experience
Working knowledge of Microsoft Word, Excel, and Outlook.
Live in CST or EST states

💡 Responsibilities

Support the UM Nurses to process discharge orders and arrange a safe facility discharge.
Work with UM Nurses, Pharmacy, Medical Directors and other Departments.
Make calls to UM Nurses, Hospitals, Skilled Nursing Facilities and other vendors.
Document all calls and requests.
Search for Medicare and Medicaid Guidelines.
Process all incoming fax/emails request for services the same day.
Return call for all voice messages received the same day.
Process provider and member letters (Letter of Agreements, Approvals, Denials etc.)
Mail letters to members.
Assist the team with various clerical/administrative tasks as necessary.
Participate in special projects as assigned by your Supervisor or Manager.

Administrative Management Communication Skills Analytical Skills Microsoft Excel Problem Solving Customer service Attention to detail Organizational skills Time Management Multitasking Documentation Data entry

Posted 1 day ago

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🔥 Administrative Assistant - Sales Tax Filings Team (Remote within Luzon, Philippines only)

Posted 1 day ago

📍 Luzon region of the Philippines

💸 58366.0 PHP per month

🔍 Sales Tax

🏢 Company: TaxValet👥 51-100 Accounting Consulting Payments

🔧 Requirements

2 years minimum of administrative or virtual assistant experience
Great English proficiency.
High attention-to-detail and are a perfectionist at heart.
Self-starter and shows initiative to get work done even without constant supervision.
Excellent at time management.
Eager to learn new skills and technologies.

💡 Responsibilities

Provide Comprehensive Administrative Support to the Filings Team.
Assist with Client Offboarding Process.
Provide backup support for Email Ticketing System and Scanned Mail.
Other Administrative Tasks As Assigned By Your Team Lead.

Project Management Administrative Management Communication Skills Customer service Attention to detail Organizational skills Time Management Written communication Microsoft Office Suite Interpersonal skills Excellent communication skills Troubleshooting Data entry Computer skills

Posted 1 day ago

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🔥 Assistente de Marketing - São Paulo - MEI/PJ - REMOTO

Posted 1 day ago

📍 Brazil

🏢 Company: Whoosh👥 11-50💰 $10,300,000 Series A 9 months agoHospitality SaaS Software Golf

🔧 Requirements

Previous experience in marketing or related administrative functions.
Organization, proactivity and attention to detail.
Ability to adapt to different demands and prioritize tasks efficiently.
Ability to work in a structured and collaborative way.
Flexibility to contribute to different projects within the marketing team.
Basic knowledge of PowerPoint and creating visual presentations.
Good communication and organization.

💡 Responsibilities

Support the execution of marketing campaigns, ensuring organization and deadlines are met.
Manage operational and administrative tasks of the department.
Contact and negotiate with suppliers.
Assist in the organization and support of events and promotional actions.
Monitor internal processes and ensure everything is within deadlines.
Maintain control of documents, contracts and payments related to the sector.
Create presentations to support the internal team
Budget and monitor the production of marketing materials.
Monitor the delivery schedule of partnerships
Monitor and ensure the delivery of contracted sponsorships.
Monitor and generate reports of contacts received through the website.

Project Coordination Administrative Management Content creation Communication Skills Microsoft Excel Organizational skills Market Research Marketing Lead Generation Digital Marketing CRM Budget management A/B testing

Posted 1 day ago

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🔥 Executive Virtual Assistant

Posted 2 days ago

📍 Philippines, LATAM, offshore/nearshore locations

🧭 Part-Time

🔍 Marketing and business solutions

🏢 Company: ProperExpression👥 1-10 Digital Marketing Advertising SEO Email Marketing Content Marketing

🔧 Requirements

Highly organized, detail-oriented, and process-driven.
Excellent written and verbal communication skills in English (C1+ proficiency).
Tech-savvy with the ability to learn and use new software efficiently.
Strong problem-solving skills and a proactive mindset.
Ability to handle sensitive and confidential information securely.
Self-motivated with the ability to work independently in a remote setting.
3+ years of experience as an Executive Virtual Assistant, Administrative Assistant, Office Manager, or similar role.
Experience managing calendars, scheduling appointments, and booking travel.
Proficient in Microsoft Office and Google Workspace.
Experience with project management tools (e.g., ClickUp, Asana, Trello).
Experience with Slack and other virtual collaboration tools.
Strong background in administrative support, including document preparation and data entry.
No long gaps in employment history (gaps over a few months will be considered a red flag).

💡 Responsibilities

Manage and coordinate executive calendars, appointments, and meetings.
Organize and prioritize tasks to ensure deadlines are met.
Handle email correspondence, draft responses, and manage inboxes efficiently.
Prepare reports, presentations, and meeting materials.
Conduct research and compile data as needed.
Oversee document management and ensure organized record-keeping.
Assist with travel arrangements, including flights, accommodations, and itineraries.
Support project and task management using relevant tools.
Provide general administrative assistance to the leadership team.
Assist in event planning, logistics coordination, and follow-ups.

Project Management Project Coordination Administrative Management Communication Skills Microsoft Excel Microsoft Office Attention to detail Organizational skills Time Management Written communication Problem-solving skills Active listening Strong communication skills Data entry

Posted 2 days ago

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🔥 Executive Assistant

Posted 2 days ago

📍 Argentina

🧭 Full-Time

💸 1800.0 - 2500.0 USD per month

🔍 Biotech

🏢 Company: Agent👥 1-35 Consulting Financial Services Retirement Life Insurance Insurance

🔧 Requirements

Exceptional attention to detail —this is a must!
Proven experience supporting executives in a startup or fast-paced environment.
Strong calendar management and meeting coordination skills.
Ability to anticipate needs and proactively manage priorities.
Experience with travel coordination and agenda planning.
Strong written and verbal communication skills in English.
Familiarity with Slack, Gmail, Google Drive, and Notion.
Located in LATAM or able to work EST hours.

💡 Responsibilities

Organize and prioritize meetings for the CEO and executives, ensuring schedules are optimized and aligned with company priorities.
Arrange travel logistics, prepare itineraries, and ensure smooth execution of executive trips.
Identify non-urgent meetings and tasks to optimize the CEO’s time effectively.
Assist with light HR tasks, including payroll, benefits coordination, and company-wide communications.
Maintain clear and professional communication across teams, ensuring smooth operations.

Project Coordination HR Management Administrative Management Communication Skills Microsoft Office Attention to detail Organizational skills Time Management Written communication

Posted 2 days ago

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🔥 Operations Assistant for Equitable Conservation

Posted 2 days ago

📍 USA

💸 22.35 - 34.28 USD per hour

🔍 Non-profit

🔧 Requirements

Bachelor’s degree and 1-year experience or equivalent combination.
Experience in business writing, editing, and proofreading.
Experience organizing time and managing diverse activities to meet deadlines.
Experience working and communicating with a wide range of people.
Proficiency in English.

💡 Responsibilities

Processes expenses in available system, verifying the accuracy, coding and documentation aligned with best practices and ensuring TNC policies and procedures are met and are submitted in a timely manner.
Track down relevant missing expense information from program staff and vendors (e.g. requesting lost receipts, identifying business and conservation purpose of purchases.
Makes purchases, routes invoices for processing, contact with vendors, and assist with expenditure tracking.
Supports team project management activities through coordination, logistics, payment tracking and/or by setting deadlines and timelines within assigned scope.
Support virtual and in-person event planning logistics (e.g. team retreats, workshops, webinars). Including tasks like assisting in venue setup and management, guest registration and logistics for in person events. And for virtual events, setting up translation services, meeting invites, break out rooms, etc.
Perform duties under general supervision and established guidelines with a focus on equitable approaches to operational work.
Demonstrate sensitivity in handling confidential information.
Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to teammates and/or supervisor.
Does internal research to provide program staff appropriate guidance to answer operational questions.
Make day-to-day decisions within the scope of work assignments and prioritize work independently.
Does not supervise any staff, but may supervise volunteers, interns, or temporary staff.
Serve as a team member for assigned projects.
Might work overtime as needed.
Work environment involves only infrequent exposure to disagreeable elements and physical exertion and/or strain.

Project Coordination Administrative Management Communication Skills Analytical Skills Microsoft Excel Customer service Microsoft Office Attention to detail Organizational skills Time Management Written communication Problem-solving skills Budgeting Data entry Computer skills Research skills Financial analysis

Posted 2 days ago

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