Accounts Payable Specialist (Part-Time)
New
W
WorkanaConsumer wellness, e-commerce
Remote – Latin America, Availability to collaborate with the team during U.S. Eastern Time business hours.Part-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- Strong English communication skills, both written and verbal
- Experience
- 3+ years of hands-on experience in Accounts Payable
- Required Skills
- Microsoft ExcelNetSuite
Requirements
- Have 3+ years of hands-on experience in Accounts Payable.
- Have experience processing vendor invoices and managing AP workflows using an ERP system.
- Bring NetSuite experience; candidates with other accounting or ERP platform experience will be considered.
- Understand basic accounting principles, including GL coding, accruals, and accounting periods.
- Be familiar with purchase orders, invoice matching, and approval workflows.
- Have basic proficiency in Microsoft Excel and familiarity with Microsoft 365/Outlook.
- Have strong written and verbal English communication skills for collaboration with a U.S.-based team and communication with vendors.
- Demonstrate attention to detail, organizational skills, and the ability to manage responsibilities independently.
- Be available to collaborate during U.S. Eastern Time business hours.
- Experience in e-commerce, consumer products, or healthcare-related industries is a plus.
- Experience with vendor onboarding, W-9 documentation, or 1099 reporting support is a plus.
- An educational background in accounting, finance, or a related field is a plus.
Responsibilities
- Process and enter vendor invoices into NetSuite, ensuring accurate invoice details, GL coding, and accounting period assignments.
- Review invoices for accuracy, completeness, and potential duplicates.
- Match invoices to purchase orders when applicable and attach supporting documentation.
- Coordinate invoice approvals with department managers and maintain appropriate payment holds until approvals are received.
- Monitor and manage the shared Accounts Payable inbox, responding to vendor inquiries and following up on outstanding invoices.
- Create and maintain vendor records, collecting required documentation such as W-9 forms and ACH payment information.
- Communicate with vendors to resolve billing discrepancies and obtain missing documentation.
- Collaborate with the Finance team to address invoice-related questions and support month-end closing activities.
- Escalate unusual or disputed invoices to the appropriate team members.
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