Executive Assistant
New
C
Cloud Accountant StaffingAccounting staffing
Locations: Philippines, Latin America and South Africa (100% Remote), Comfortable working US business hours; schedule across US time zones.ContractExecutive
Salary700 - 2,000 USD per month
Apply NowOpens the employer's application page
Job Details
- Languages
- Excellent English (written & spoken)
- Experience
- 3+ years in a Virtual Assistant/Executive Assistant/Operations role supporting C-level leaders or Senior stakeholders.
- Required Skills
- Microsoft OfficeGoogle WorkspaceSlackAsanaCRM
Requirements
- Have 3+ years of experience in a Virtual Assistant, Executive Assistant, or Operations role supporting C-level leaders or senior stakeholders.
- Be fluent in Google Workspace, including Docs, Sheets, and Drive.
- Have experience with Microsoft Office, Slack, and Zoom or Teams.
- Have experience with at least one CRM.
- Demonstrate excellent written and spoken English.
- Be comfortable working US business hours.
- Commit exclusively to this full-time independent contractor role; do not engage in other employment or freelance work that creates a conflict of interest or affects ability to meet role expectations.
- Use checklists, time blocking, and clear documentation to organize work and follow through.
- Turn open-ended requests into concrete next steps and propose solutions.
- Nice to have: light bookkeeping, basic reporting or BI knowledge, or experience with Notion, Calendly, Zapier, Canva, or Slides.
Responsibilities
- Manage executive calendars, triage email, draft replies, schedule across US time zones, and protect focus time.
- Respond to client inquiries, prepare meeting agendas, capture minutes and action items, and complete follow-ups.
- Build task boards, track deadlines, maintain status updates, and escalate risks early.
- Create and maintain checklists, templates, and standard operating procedures.
- Conduct targeted research and prepare concise summaries or slide decks.
- Organize documents and folders and maintain naming and versioning standards.
- Categorize expenses, match receipts, prepare simple invoices or credit notes, and coordinate with the accounting team as needed.
- Update CRM records, log activities, prepare lists and exports, and maintain pipelines.
- Arrange travel, prepare itineraries, and manage event logistics when required.
- Follow data-handling policies, use MFA, and observe least-privilege access.
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