Executive Assistant – Psychology Practice
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Assist WorldMental healthcare
Listing location: South Africa / Philippines; Structured job location: Philippines; South Africa, Availability to work full-time during US Eastern Time hours.Full-Time
Salary1,000 - 1,300 USD per month
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Job Details
- Languages
- Strong written and verbal English communication skills
- Required Skills
- Google WorkspaceHIPAA
Requirements
- Have proven experience as an Executive Assistant, ideally supporting a senior professional, healthcare practitioner, or business owner.
- Demonstrate strong calendar management, scheduling, and organisational skills.
- Have strong written and verbal English communication skills, including confidence speaking with patients and external professionals.
- Be experienced in managing busy schedules and changing priorities.
- Use sound judgement and recognise when a matter requires immediate escalation.
- Demonstrate discretion and a strong understanding of confidentiality.
- Have strong computer skills and confidence using Google Workspace and other productivity tools.
- Have HIPAA certification or be willing to complete certification before starting.
- Be available to work full-time during US Eastern Time hours.
Responsibilities
- Manage the psychologist’s calendar, appointments, and daily schedule.
- Coordinate meetings, treatment-related arrangements, retreats, and other commitments.
- Communicate by phone and email with patients, healthcare professionals, and external service providers.
- Screen and prioritise incoming communications and escalate urgent matters appropriately.
- Draft, review, and summarise emails and other correspondence.
- Coordinate personal and professional appointments, including medical and wellness arrangements.
- Manage follow-ups, reminders, and outstanding tasks.
- Identify opportunities to use technology and automation to reduce repetitive administrative work.
- Provide general executive and administrative support while handling confidential information discreetly.
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