Executive Assistant / Operations Assistant
New
P
PavagoBusiness operations
Philippines. India. Sri Lanka. Kenya. Vietnam, U.S. Business Hours; ability to overlap with U.S. business hoursFull-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- Excellent spoken and written English
- Experience
- 2+ years of experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Assistant, or similar role
- Required Skills
- Project CoordinationMicrosoft OfficeGoogle WorkspaceCRM
Requirements
- Have 2+ years of experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Assistant, or in a similar role.
- Have excellent spoken and written English.
- Be proficient with Google Workspace and/or Microsoft Office.
- Have experience managing calendars, meetings, documents, and follow-ups.
- Be comfortable learning new software and AI tools.
- Be able to manage multiple priorities and deadlines simultaneously.
- Work independently with limited supervision and use a proactive, resourceful problem-solving approach.
- Have a reliable internet connection and professional remote-work setup.
- Be able to overlap with U.S. business hours.
- Complete the required one-way video interview through Spark Hire to be considered for the next stage.
- Nice to have: experience supporting founders, executives, or senior leadership; CRM or project management platforms; travel coordination; Excel or Google Sheets; Slack, Zoom, Calendly, Asana, ClickUp, ChatGPT, or other AI productivity tools; or U.S.-based teams.
Responsibilities
- Manage leadership calendars, appointments, meetings, scheduling changes, and conflicting priorities.
- Coordinate meeting logistics and travel when required.
- Support inbox management, draft communications, track follow-ups, and escalate urgent matters.
- Track tasks, projects, deadlines, action items, and stakeholder deliverables.
- Maintain organized trackers for leadership priorities and provide visibility into responsibilities and next steps.
- Prepare and format reports, documents, presentations, and spreadsheets; maintain accurate business documentation.
- Organize shared files, assist with data entry and reporting, and proofread materials.
- Support CRM and recurring operational processes, maintain company-system information, and coordinate administrative workflows.
- Conduct online research, compile findings, and coordinate information across teams and stakeholders.
- Support leadership with special projects and administrative requests as priorities evolve.
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