Executive Assistant / Operations & Marketing Coordinator
A
Assist WorldForecasting and prediction markets
PhilippinesFull-Time
SalaryUSD 1000 - 1300 / year
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Job Details
- Languages
- Excellent written and spoken English
- Required Skills
- Project CoordinationWritten communication
Requirements
- Previous experience in an Executive Assistant, Operations, Project Coordination, Marketing Coordination, or similar role.
- Excellent written and spoken English.
- Exceptional attention to detail and organization.
- Strong ownership and accountability.
- Excellent written communication skills and confidence communicating with senior professionals, academics, sponsors, and external stakeholders.
- Ability to manage deadlines and multiple projects simultaneously.
- Proactive approach to identifying tasks and following through independently.
- Ability to learn new systems and software quickly.
- Strong problem-solving skills and confidence figuring things out independently.
- Adaptability and comfort working in a fast-moving environment.
- Event or conference support experience is a plus.
- Marketing, communications, newsletter, email marketing, publishing, editorial, or print production experience is a plus.
- Experience coordinating with printers or external suppliers is a plus.
Responsibilities
- Coordinate and track marketing activities for the December conference.
- Draft and format conference marketing communications and promotional materials.
- Collect abstracts, promotional materials, and other information from speakers and sponsors.
- Track deadlines, deliverables, and outstanding conference tasks, and coordinate with external event partners and suppliers.
- Coordinate the collection of articles, advertisements, and other content for the monthly publication.
- Keep publication timelines on schedule, prepare content for publication, and coordinate printing.
- Support email and newsletter marketing and distribution using mailing lists and a newsletter platform.
- Maintain organizational systems and manage recurring administrative tasks and business filing deadlines for the founder.
- Manage multiple projects across the founder's businesses and proactively follow up on outstanding tasks.
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