Executive Assistant / Operations & Marketing Coordinator
New
A
Assist WorldForecasting and publishing
Listing location: Philippines; Workplace type: RemoteFull-Time
Salary1,000 - 1,300 USD per month
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Job Details
- Languages
- Excellent written and spoken English
- Required Skills
- Project CoordinationWritten communication
Requirements
- Previous experience in an Executive Assistant, Operations, Project Coordination, Marketing Coordination, or similar role.
- Excellent written and spoken English.
- Exceptional attention to detail and organization.
- Strong ownership and accountability.
- Professionalism, honesty, and integrity.
- Strong written communication skills and confidence communicating with senior professionals, academics, sponsors, and external stakeholders.
- Ability to manage deadlines and multiple projects simultaneously.
- Proactive approach to identifying and addressing work without waiting for instructions.
- Ability to learn new systems and software quickly.
- Strong problem-solving skills and confidence working independently.
- Adaptability in a fast-moving environment.
- Nice to have: experience supporting events or conferences, marketing or communications, newsletters or email marketing platforms such as Mailchimp or Ghost, publishing or print production, or coordinating with printers and external suppliers.
- Nice to have: experience using AI tools for writing, research, organization, or productivity.
Responsibilities
- Coordinate and track marketing activities leading up to the December conference.
- Draft and format conference marketing communications and promotional materials.
- Collect abstracts, promotional materials, and other information from speakers and sponsors.
- Track deadlines, deliverables, and outstanding conference tasks, coordinating with event partners and suppliers as needed.
- Coordinate articles, advertisements, and other content for the monthly newspaper or publication.
- Maintain the publication timeline, prepare content for publication, and coordinate sending materials to print.
- Support email and newsletter marketing and distribution.
- Maintain organizational systems, recurring administrative tasks, and business filing deadlines.
- Track multiple projects and follow up proactively on outstanding tasks.
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