Senior Executive Assistant (Ops & AI Workflows)
New
V
Vertu AgentProfessional services, finance, real estate
Colombia. Argentina. Mexico. Philippines. Costa Rica. Dominican Republic, US hours; US business hoursFull-TimeSenior
Salary$20,000–30,000 USD/year ($1,800–2,600/month) base plus potential commission. Base pay $1,800–2,600 USD/month.
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Job Details
- Languages
- C1 or better English
- Experience
- 4+ years as an EA or chief-of-staff-style assistant, including 2+ supporting a US founder or executive.
- Required Skills
- HubSpotGoogle WorkspaceAsanaNotion
Requirements
- Have 4+ years of experience as an EA or chief-of-staff-style assistant.
- Have 2+ years supporting a US founder or executive.
- Have C1 or better English.
- Be comfortable on live client calls.
- Have a strong command of Google Workspace.
- Have experience with at least one project tool.
- Have hands-on experience using AI tools to speed up work.
- Demonstrate discretion, ownership and fast response time during US hours.
- Professional services, finance or real estate experience is a plus.
- Experience with HubSpot, Zapier or Make is a plus.
Responsibilities
- Manage the calendar, inbox and travel, and keep the founder one step ahead.
- Run weekly priorities, meeting preparation, follow-ups and action-item tracking.
- Speak for the founder with clients, vendors and the team on calls and over email.
- Build and maintain workflows in Notion, Asana, Zapier, Google Workspace and AI assistants.
- Keep the CRM, such as HubSpot, clean and up to date.
- Prepare documents, decks and reports, and conduct light research.
- Spot bottlenecks and fix them without being asked.
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