Executive Assistant – Psychology Practice

New

Assist WorldMental healthcare

Philippines, South Africa, Availability to work full-time during US Eastern Time hours.Full-Time

SalaryUSD 1000 - 1300 / year

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Job Details

Have proven experience as an Executive Assistant, ideally supporting a senior professional, healthcare practitioner, or business owner.
Bring strong calendar management, scheduling, and organisational skills.
Have strong written and verbal English communication skills, including confidence speaking with patients and external professionals.
Be experienced in managing busy schedules and changing priorities.
Use sound judgement and recognise when a matter requires immediate escalation.
Demonstrate discretion and a strong understanding of confidentiality.
Have strong computer skills and confidence using Google Workspace and other productivity tools.
Hold HIPAA certification or be willing to complete certification before starting.
Be available to work full-time during US Eastern Time hours.

Manage the psychologist’s calendar, appointments, and daily schedule.
Coordinate meetings, treatment-related arrangements, retreats, and other commitments.
Communicate with patients, healthcare professionals, and external service providers by phone and email.
Screen and prioritise incoming communications, escalating urgent matters appropriately.
Draft, review, and summarise emails and other correspondence.
Coordinate personal and professional appointments, including medical and wellness arrangements.
Manage follow-ups, reminders, and outstanding tasks.
Improve calendar and scheduling workflows and identify opportunities to use technology and automation.
Provide general executive and administrative support while handling confidential information discreetly.

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