Administrative Coordinator – Psychology Practice
New
A
Assist WorldMental healthcare
Listing location: Philippines / South Africa, Availability to work US Eastern Time hours.Part-Time
Salary800 - 1,300 USD per month
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Job Details
- Languages
- Excellent written and verbal English communication skills.
- Experience
- Previous experience in healthcare administration
- Required Skills
- English communicationGoogle WorkspaceHIPAA
Requirements
- Have previous experience in healthcare administration, ideally in a psychology, psychiatry, mental health, or medical practice.
- Have experience using electronic medical records (EMR/EHR) systems.
- Be able to use standard office software, including Google Workspace.
- Hold HIPAA certification or be able to complete certification before starting.
- Understand patient confidentiality, data protection, and professional boundaries.
- Have excellent written and verbal English communication skills.
- Demonstrate exceptional organizational skills and attention to detail.
- Be able to prioritize competing tasks and respond quickly to urgent situations.
- Work proactively and adaptably, with confidence working independently.
- Be available to work US Eastern Time hours.
Responsibilities
- Manage patient scheduling, appointments, and calendar coordination.
- Coordinate multi-day treatment sessions, retreats, and other specialist care arrangements.
- Communicate with patients, healthcare providers, and external partners.
- Draft and manage patient correspondence, summarize emails, and follow up on outstanding matters.
- Maintain accurate, confidential patient records in the practice's EMR/EHR system.
- Coordinate administrative arrangements for the psychologist, including medical and wellness appointments.
- Monitor incoming communications and escalate urgent requests to the psychologist.
- Support efficient administrative processes, including calendar and appointment-confirmation automation.
- Assist with general administrative duties and handle sensitive information discreetly.
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