Executive Assistant
New
H
Hunt StLifestyle and well-being
Looking for Philippines-based candidates, Align with AU business hours (approx. 9 AM - 5 PM AEST, Queensland Time, Monday to Friday)ContractExecutive
Salary1,500 - 2,500 AUD per month
Apply NowOpens the employer's application page
Job Details
- Languages
- Excellent written and spoken English
- Experience
- 2–3+ years’ experience as an Executive Assistant
- Required Skills
- Project ManagementGoogle SheetsGoogle Workspace
Requirements
- Have 2–3+ years’ experience as an Executive Assistant, ideally supporting a founder, CEO, or business owner.
- Have experience supporting someone across multiple businesses or managing a fast-paced, varied workload.
- Demonstrate a proactive approach, anticipate needs, and come prepared with recommendations.
- Have excellent written and spoken English and confidence speaking on the phone with Australian clients and suppliers.
- Be strong in Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets.
- Have experience with task and project management tools and be comfortable building your own systems.
- Be discreet and trustworthy when handling confidential information.
- Remain calm, organised, and decisive under pressure.
- Align with AU business hours, approximately 9 AM–5 PM AEST, Queensland Time, Monday to Friday.
- Engage as an independent contractor and disclose any existing ongoing roles or client work.
- Reflect this engagement on your LinkedIn profile, clearly marked as “Independent Contractor”.
- Nice to have: experience booking international travel, familiarity with WhatsApp, voice notes, and other async communication tools, or exposure to Australian business practices and time zones.
Responsibilities
- Manage the founder’s email across all businesses, action what you can, flag items needing input, and brief him on key information.
- Keep the calendar accurate, book meetings, and provide timely daily and weekly reminders.
- Turn incoming requests and ideas into clear action plans with options for the founder to approve or adjust.
- Brief relevant team members and follow approved plans through to completion.
- Make calls on the founder’s behalf to suppliers, partners, clients, and admin teams.
- Organise and action the founder’s voice notes and messages, including those received on weekends, by the start of the working week.
- Book domestic and international travel, including flights, accommodation, and itineraries.
- Track tasks, deadlines, and follow-ups across businesses and keep work visible and on schedule.
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