Junior Executive Assistant
New
PhilippinesFull-TimeJunior
Salary$800 - $1,600 per month (based on experience)
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Job Details
- Experience
- 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
- Required Skills
- BookkeepingGoogle WorkspaceSlackNotionReporting
Requirements
- Have 3+ years of experience as an Executive Assistant, Operations Coordinator, or in a similar role supporting senior leadership.
- Demonstrate strong written and verbal communication skills.
- Be comfortable working in digital ecosystems, including Slack, Notion, and Google Workspace.
- Have strong organizational and prioritization abilities.
- Manage sensitive information with discretion.
- Be proactive, self-directed, and comfortable with evolving needs.
- Have reliable high-speed internet and a modern home office setup.
- Experience managing business and personal responsibilities for a founder or executive is preferred.
- Basic knowledge of bookkeeping, reporting, or data entry is preferred.
Responsibilities
- Manage and optimize the CEO’s calendar and inbox, coordinate meetings and follow-ups, and align professional and personal calendars.
- Track business and personal tasks in Notion or similar tools, monitor progress, and support accountability for initiatives, travel, and family logistics.
- Document and improve workflows and Standard Operating Procedures in Notion, and support internal systems for task tracking and delegation.
- Handle recurring administrative finance processes, including client billing setup, monthly invoices, commissions, and reimbursements.
- Plan travel logistics, including flights, accommodations, and conference registrations, and maintain an annual calendar for 8–9 industry events.
- Coordinate communication between the CEO, internal team, and external partners using Slack, Gmail, and Notion.
- Provide structured updates on priorities, progress, and deadlines, and support time-blocking and productivity systems.
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