Virtual Medical Executive & Practice Administrative Assistant
New
S
Staffing for DoctorsDirect Primary Care
Workable workplace: remote; Workable locations: Philippines, Monday – Friday, 8:00 AM – 5:00 PM EST (Eastern Standard Time)Full-Time
Salary not disclosed
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Job Details
- Languages
- English Fluency: Excellent written and verbal English communication skills
- Required Skills
- Microsoft ExcelMicrosoft OfficePowerPointGoogle Workspace
Requirements
- Have a proven background supporting a U.S. medical practice, including direct experience with EMR data entry, chart management, and administrative workflows.
- Be comfortable handling executive assistant responsibilities, including calendar management, travel booking, research, and presentation creation.
- Demonstrate advanced proficiency in Microsoft Office, especially PowerPoint and Excel, or Google Workspace.
- Be able to learn new software platforms rapidly.
- Have excellent written and verbal English communication skills and a polished, professional tone.
- Demonstrate strong organizational skills, exceptional follow-through, and the ability to work independently with minimal oversight.
- Have a solid understanding of HIPAA regulations and a commitment to protecting patient health information.
- Maintain a dedicated, quiet, HIPAA-compliant home workspace with a high-performance PC or Mac, high-speed internet, backup power and internet solutions, and a noise-canceling headset.
- Preferred: experience with Atlas MD EMR, Direct Primary Care, or family medicine clinic workflows.
- Preferred: hands-on experience with EMR record migration or mass data transfer projects.
- Preferred: experience supporting a solo practitioner, business owner, or medical director as an Executive Assistant.
- Preferred: familiarity with RingCentral or virtual telephony platforms.
Responsibilities
- Migrate patient demographics, histories, medications, allergies, and clinical documents into Atlas MD EMR.
- Audit migrated charts for completeness and flag discrepancies for physician review without making clinical judgments or altering clinical data.
- Triage administrative patient communications, manage scheduling rules, and follow up on outstanding paperwork.
- Assist with practice workflows and implementation of practice management tools.
- Manage the physician’s executive calendar and professional correspondence.
- Coordinate travel itineraries and track outstanding projects through completion.
- Conduct business and clinical research and create PowerPoint presentations, spreadsheets, and summary reports.
- Identify practice bottlenecks, build standardized operating procedures, and complete projects independently.
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