Virtual Assistant (Executive Support, CRM & Operations)
New
P
PavagoBusiness operations
Workable locations: Philippines, U.S. Business Hours (flexible based on client needs)Full-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- Strong written and verbal English communication skills.
- Experience
- 1–2+ years of experience
- Required Skills
- SalesforceMicrosoft ExcelMicrosoft OfficeHubSpotGoogle SheetsGoogle Workspace
Requirements
- Have 1–2+ years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or Operations Support professional.
- Be proficient with Google Workspace and Microsoft Office.
- Have experience managing calendars, meetings, and professional communication.
- Have strong written and verbal English communication skills.
- Be able to work during U.S. business hours.
- Have reliable high-speed internet and a professional remote work setup.
- Demonstrate organization, time management, attention to detail, and follow-through.
- Be able to prioritize multiple tasks and work independently.
- Nice to have: experience with CRM platforms such as HubSpot, Salesforce, or Zoho.
- Nice to have: familiarity with QuickBooks or Xero and project management tools such as Asana, Monday.com, Trello, or Notion.
Responsibilities
- Manage calendars, meetings, appointments, inboxes, and scheduling across multiple time zones.
- Draft emails, memos, documents, and internal communications; prepare meeting agendas and notes.
- Update CRM contacts, activities, notes, and business information, and review records for accuracy.
- Maintain spreadsheets, digital filing systems, and organized business documents.
- Conduct online research on competitors, vendors, market opportunities, and business initiatives, and organize findings into summaries or presentations.
- Respond to routine client inquiries and follow up with vendors, clients, and internal stakeholders.
- Maintain project and task trackers, deadlines, priorities, and action items.
- Support invoicing, expense tracking, light bookkeeping, and operational workflows.
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