Construction Admin Assistant
H
Hunt StConstruction
Looking for Philippines-based candidates, Availability during Australian Western Standard Time business hours; approximately 9 AM–5 PM, Monday to Friday, AU business hoursContractJunior
Salary900 - 1,200 AUD per month
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Job Details
- Languages
- Excellent written and spoken English
- Experience
- 2-3+ years’ experience in an administration, virtual assistant or executive assistant role
- Required Skills
- Google WorkspaceCanva
Requirements
- Have 2–3+ years’ experience in an administration, virtual assistant or executive assistant role.
- Have excellent written and spoken English.
- Bring strong organisational skills and attention to detail.
- Be confident creating social media posts and writing engaging captions.
- Have a proactive, self-starting approach, learn programs quickly and take ownership of work.
- Have reliable internet and a quiet workspace.
- Be available during Australian Western Standard Time business hours.
- Work remotely as an independent contractor.
- Nice to have: experience in the Australian construction, building or trades industry.
- Nice to have: construction quoting, estimating or material ordering experience.
- Nice to have: familiarity with Xero or financial administration.
- Nice to have: basic website editing skills, such as WordPress, Wix or Squarespace.
- Nice to have: experience with AI tools such as ChatGPT or Claude, or automation platforms.
- Nice to have: experience with safety management plans, capability statements or tender documents.
Responsibilities
- Create social media posts with descriptive, on-brand captions from site photos, and schedule and publish content across social channels.
- Keep the website current with recent projects and business information.
- Build and maintain an organised filing system, track vehicle insurance, renewals, licenses and expiry dates, and maintain employee records.
- Handle data entry and general administration tasks.
- Finalize the company capability statement and maintain and improve management plans and company policies.
- Prepare documentation for tenders and builder prequalification.
- Write and post job ads, organise applications, coordinate interviews and maintain onboarding paperwork.
- Manage the owner’s calendar, meetings and reminders; book travel, flights and accommodation; and liaise with the accountant, suppliers and other external contacts.
- Research and trial AI tools and software, recommend options, support implementation and suggest process improvements.
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