Executive Assistant to CEO
New
T
TriviumMarketing agency
Workable workplace: remote; Workable locations: Buenos Aires, Buenos Aires, Argentina. Toronto, Ontario, Canada. Mexico City, Mexico City, Mexico. Miami, Florida, United States, US Eastern Time business hoursContractExecutive
Salary not disclosed
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Job Details
- Languages
- Fluent professional English, written and spoken.
- Experience
- 3+ years as an Executive Assistant, Chief of Staff or equivalent to a founder, CEO or senior executive
- Required Skills
- Google WorkspaceSlackNotionCRM
Requirements
- Have 3+ years of experience as an Executive Assistant, Chief of Staff or equivalent supporting a founder, CEO or senior executive.
- Bring proven experience working remotely while managing an executive’s day.
- Be fluent in professional English, both written and spoken.
- Be able to work US Eastern Time business hours consistently and be available for urgent items.
- Have reliable internet and a quiet workspace.
- Demonstrate strong administrative and operational skills, including building systems.
- Use exceptional discretion with confidential business and financial information.
- Be fluent with Google Workspace and Slack.
- Be experienced with a project management tool such as ClickUp or Notion, or an equivalent.
- Be familiar with a CRM, spreadsheets and daily use of AI assistants.
- Nice to have: experience in a marketing agency, paid ads or creative production.
- Nice to have: social media or content operations experience.
- Nice to have: experience supporting a founder selling coaching, consulting or premium offers.
Responsibilities
- Own and defend the CEO’s calendar, prioritizing content, high-value sales calls and consultations.
- Run a daily priority list and triage the CEO’s inbox and messages, handling tasks, flagging items and closing loops.
- Track deliverables, approvals and decisions awaiting the CEO, including creative strategy for client ad accounts, and drive turnaround.
- Collect, review and present company reporting as concise digests.
- Coordinate team follow-ups so approvals and decisions keep moving.
- Schedule and prepare sales calls, consultations and coaching calls with briefing notes, CRM updates and follow-ups.
- Keep the social media content pipeline on schedule by coordinating recording blocks, editors, the team and the publishing calendar.
- Support the launch and delivery of offers through scheduling, documents and logistics.
- Book business travel, build itineraries and handle business documents, agreements and expense tracking.
- Build and maintain trackers, SOPs, checklists and recurring process documentation.
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