Executive Assistant to the CEO

New

BosunAI biotechnology

Location: San Francisco, CA, West Coast hours preferredFull-TimeExecutive

Salary125,000 - 150,000 USD per year

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Job Details

Experience: Five or more years supporting a senior executive, founder, or high profile principal in a demanding, fast paced setting.
Required Skills: Business OperationsGoogle WorkspaceSlack

Have five or more years of experience supporting a senior executive, founder, or high-profile principal in a demanding, fast-paced setting.
Demonstrate experience supporting or coordinating business operations such as finance, people operations, legal, or communications.
Have startup or early-stage experience and comfort working in an all-hands-on-deck environment.
Be fluent on Mac; the work environment is Mac, not Windows.
Be an expert in Google Workspace, specifically Docs, Sheets, Slides, Gmail, and Calendar; Microsoft Office fluency does not substitute.
Be fluent in Slack.
Be comfortable working in an applicant tracking system; the company uses Ashby.
Have experience with Ramp or a comparable expense and bill-pay platform.
Have strong document production skills, including formatting headings, margins, tabs, and styles into a professional layout.
Be comfortable with technology, quick to learn new tools, and able to troubleshoot independently.
Demonstrate exceptional attention to detail, organization, judgment, discretion, ownership, and written and verbal communication.
Be calm, composed, resourceful, and able to juggle competing priorities under pressure.
Be highly responsive and available in a role that does not fit neatly into a nine-to-five schedule.
Be self-directed and reliable in a fully remote environment.

Manage and orchestrate the CEO’s changing calendar across time zones, protecting time and priorities.
Manage the CEO’s inbox, communications, and follow-ups, and draft and polish emails, presentations, memos, and reports.
Coordinate board meetings end to end, including agendas, briefing materials, and follow-up action items.
Plan leadership offsites, investor meetings, strategic planning sessions, team events, and domestic and international travel.
Compile business development and investor slides and coordinate conference, speaking engagement, and professional network logistics.
Process purchase orders, submit and track invoices through payment and reconciliation, and pay bills through Ramp.
Coordinate contract routing, execution, reviews, status tracking, and organized records.
Coordinate candidate scheduling and applicant tracking workflows; manage onboarding and offboarding logistics and people files.
Assist with social media scheduling, update the company website, and support public relations and investor communications logistics.
Manage software accounts, documentation, vendors, and operational workflows; improve manual and repetitive processes.
Manage personal appointments, household tasks, family scheduling, medical and insurance administration, and personal travel for the CEO.

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