Executive Assistant
New
A
AledadeBusiness operations
Remote, United States, Available to work across various time zones and/or non-traditional working hours on occasion, as needed.Full-TimeExecutive
Salary not disclosed
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Job Details
- Experience
- 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant or executive business partner.
- Required Skills
- Google WorkspaceSlack
Requirements
- Have 6+ years of relevant work experience.
- Have 3+ years of direct experience as an executive administrative assistant or executive business partner.
- Be available to work across various time zones or non-traditional hours occasionally, as needed.
- Demonstrate adaptability and willingness to learn new technologies, including emerging AI tools and platforms.
- Have an in-depth understanding of executive team operations and corporate dynamics.
- Be able to manage complex calendars and negotiate scheduling across multiple executives.
- Have strong verbal and written communication skills and presentation-formatting capabilities.
- Demonstrate organizational, problem-solving, and time-management skills with attention to detail.
- Exercise discretion when handling confidential and sensitive information.
- Have hands-on experience with Google Workspace, AI tools (preferably Claude), Navan, Expensify, and UKG.
- Have experience using AI-powered tools to streamline administrative tasks and improve team-wide productivity.
Responsibilities
- Manage complex executive calendars, resolve scheduling conflicts, and coordinate vetting for offsite events and gathering requests.
- Coordinate executive meeting logistics, including virtual and in-person arrangements, travel integration, and room setup.
- Develop agendas, distribute pre-reads, capture minutes, and follow up on meeting action items.
- Triage executive email and departmental Slack correspondence, prioritize matters, and draft responses.
- Draft, edit, and consolidate executive communications, newsletters, presentations, and formal memos.
- Manage complex travel itineraries and act as an expense delegate in Expensify and an approval proxy for direct reports.
- Coordinate onboarding and offboarding, access permissions, organizational charts, and PTO approval proxy duties.
- Organize and track contracts and documents using tools such as Ironclad.
- Coordinate executive hardware and software requests, resolve basic access issues, and liaise with IT support.
- Use AI tools such as Gemini and Claude to streamline workflows and automate routine deliverables.
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