Senior Executive Assistant

New

Fully remote role in the United States; candidates based in the United States.Full-TimeSenior

Salary125,000 - 150,000 USD per year

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Job Details

Have 10+ years of experience supporting C-suite executives.
Manage high-volume calendars, complex travel arrangements, shifting priorities, and time-sensitive requests under pressure.
Demonstrate exceptional attention to detail and accuracy across scheduling, travel, expenses, executive materials, and confidential information.
Use strong judgment, discretion, and professionalism when handling sensitive business matters.
Have excellent written and verbal communication skills for interactions with senior executives and internal stakeholders.
Work independently, anticipate needs, prioritize effectively, and solve problems proactively.
Have strong organizational and project management skills and manage multiple priorities simultaneously.
Be proficient with Google Workspace, Microsoft Office, or comparable productivity platforms, and able to learn new systems quickly.
Be familiar with AI productivity tools such as ChatGPT or Claude.
Be comfortable working remotely with autonomy and accountability.
Accommodate occasional evening, weekend, or off-hours support when business priorities require it.
Previous experience supporting executives in a public company environment is a plus.

Serve as the primary Executive Assistant to the CEO and provide support to other senior leaders as needed.
Manage complex calendars across multiple time zones, resolving conflicts and prioritizing competing demands.
Coordinate domestic and international travel and help maintain travel policies.
Own Travel & Expense processes, including preparation, submission, tracking, reconciliation, and follow-up.
Plan and coordinate conferences, corporate events, and executive gatherings, including logistics and on-site support.
Coordinate board meeting agendas, presentations, schedules, materials, and supporting documentation.
Anticipate executive needs, identify risks or opportunities, and recommend practical solutions.
Handle confidential and sensitive business information with discretion and sound judgment.
Provide occasional evening and weekend coverage for urgent or time-sensitive priorities.
Support corporate offsites and events, including travel when required, and take ownership of ad hoc projects and cross-functional initiatives.

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